Finance Assistant

Background:

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work and our field presence in hard-to-reach areas. Our work is people-centered and community-based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures. www.lutheranworld.org/WorldService.

Scope of Work

The Finance Assistant is responsible for providing financial accountancy and administration Support to the day-to-day management of the finance functions in the LWF Jordan program.

Roles & Responsibilities:

Finance

• Review expense vouchers submitted by requestors to ensure that account codes are correct, the projects still exist and the requests are within the budget lines.
• Verify that all expense vouchers are properly approved; supported documents are properly organized and stamped with proper stamps
• Enter daily transactions in the cash and bank books and review to ensure that expense vouchers together with the relevant supporting documents are attached to support payments.
• Handle the cash box dispersing cash vouchers in accordance with the financial manual and policies.
• Maintain the filing system of the Finance Department both physically and electronically
• Prepare the cash reconciliations and close the monthly accounts.
• Review the monthly payroll send by Senior HR Officer , ensure that formulas, calculation of income taxes, social security, medical insurance and other allowances are accurate.
• Prepare cash request from Amman Office and ensure to monitor cash out in the safe.
• File the payment vouchers in the arch file and ensure that complete supporting documentations are attached.
• Make sure that payment vouchers are numbered and stamped
• Ensure that scanned copies of complete supporting documents are kept in the file.
• Ensure that all staff cash advances are properly reconciled, approved by line manager and charged to correct budgets lines
• Verify backup (translations, dates, stamps, etc.) for the Payment Vouchers.
• Assist the Finance Manager in preparation of monthly and other financial reports due to LWF Geneva and donors and update of reports templates.
• Assist in sub-grants reviewing for the submitted Monthly report along with having all the adequate backups.
• Assist the Finance Manager in budget preparation; reporting and compliance.
• Assist and participate in the external and internal audit.
• Assist in the monthly BVAs review Process.
• Conduct field visits to LWF activities in and outside Amman on a regular basis, as instructed by the Finance Manager.

Other

· Carry out any other duties as requested by the LWF Jordan Finance Manager within scope of work.

Professional Standards

LWF as an organization and LWF workers must adhere to the values and principles outlined in the code of Conduct.

Requirements:

Essential

• A minimum of a BA in Finance, management, MIS or any related field.
• Minimum of one to three years’ experience as Finance with or one year experience with INGO.
• Good English communication (Verbal & Written).
• Proven computer literacy, including good knowledge of MS Office.
• Preferably of SAGE system or/& Finance system knowledge

Skills

• Good Communication & Interpersonal skills.

• Good culture awareness & Sensitivity.

• Proven ability to work independently and to meet tight deadlines.

• Service oriented; actively looking for ways to help people.

• Respect for confidentiality and reliability to keep information safe when needed.

• Strong Organizational & Positive work attitude and team player.

• Confidence, strong personality & sound professional judgment.

• Strong ability to multi task effectively.

• Coping with Change.

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