Administrative assistant

An engineering and contracting company supplying Engineering Products and Services to the Heavy Industry in Jordan has a vacancy for a Female Administrative Assistant to provide personal administrative support to management and the company through conducting and organizing administrative duties and activities, including receiving and handling information.

PS: Only relevant applications will be considered.

Education and Experience: –
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1. Bachelor's Degree in Management, Business Administration, Marketing, information technology, or Languages
2. Knowledge and experience in relevant software applications – spreadsheets, word processing, and database management
3. Knowledge of administrative and clerical procedures
4. Proficient in spelling, punctuation, grammar, and other English language skills
5. Proven experience in producing correspondence and documents
6. Proven experience in information and communication management
7. Required typing speed

Main Job Tasks and Responsibilities: –
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1. Prepare and manage correspondences, reports, and documents
2. Organize and coordinate meetings, conferences, travel arrangements
3. Take, type, and distribute minutes of meetings
4. Implement and maintain office systems
5. Maintain schedules and calendars
6. Arrange and confirm appointments
7. Organize internal and external events
8. Handle incoming mail and other material
9. Set up and maintain filing systems
10. Set up work procedures
11. Collate information
12. Maintain databases
13. Communicate verbally and in writing to answer inquiries and provide information
14. Coordinate the flow of information both internally and externally

Key Competencies: –
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1. Verbal and written communication skills
2. Attention to detail
3. Confidentiality
4. Planning and organizing
5. Time management
6. Interpersonal skills
7. Customer-service orientation
8. Initiative
9. Reliable
10. Stress tolerance
11. Presentable
12. Fresh graduate or up to 2 years of experience

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