Business Support Assistant G5 Pakokku
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Vacancy Announcement
WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a
competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
CONDITIONS OF EMPLOYMENT
Job Title: Business Support Assistant (Admin)
Grade : General Service Level 5
Type of contract: Fixed Term Contract
Number of Post : 1
Duration: 12 months
Duty Station: Pakokku
Report to : Head of Office, Pakokku
VA Number : 317402
Date of Publication: 20 January 2023
Deadline of Application: 03 February 2023
TERMS AND CONDITIONS
This post is opened for Myanmar Nationals Only.
Applications received after the closing date will not be considered. Only short-listed candidates will be notified.
Female applicants and qualified applicants are especially encouraged to apply.
JOB PURPOSE
To deliver a wide range of business support processes and activities for a specific professional area of work, to facilitate effective service delivery.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the overall supervision by the Head of Area Office in Pakokku, the incumbent will perform the following duties:
- Extract and input data from various sources in administrative, human resource, procurement and WING II entry for each travel and SES for local procurements and other WFP corporate systems.
- Initiate the process of administrative actions on travel, procurement and disbursement including utilities maintenance services, office supplies.
- Prepare monthly Admin closure and Asset Inventory report, monthly staff leave and attendance record for the staff.
- Assist in preparation of mission visits, mission schedules and meeting arrangements.
- Necessary arrangement of the travel for all staff such as travel authorization registration, fleet allocation, accommodation and ensure security clearance etc.
- Perform as travel focal and ensure that all the trips have been recorded in a system and handling the TEC claim process has been done on time.
- Maintain a selected number of administrative control records, such as for commitments and expenditures, travel, insurance, procurement and other.
- Assist in vehicle control and management including service record of vehicle repair and maintenance expenditures and allotments through WFP corporate systems.
- Participate in annual physical count and Reconciliation of Assets (PCAR) process and support for inventory management in Area office.
- Administrative support for One UN office compound, documentation support such as space allocation, budget calculation and support for lease drafting preparation.
- Assist with day-to-day administration of contracts with external contractors; check contractors’ invoices against the goods and services provided and process payments.
- HR related matters for local staff recruitment and selection, appropriate record of personnel contract, leave reports and overtime claim by monthly basis.
- Responsible as HR and ICT focal for Area office.
- Assist and provide support for all Admin, HR, ICT and Procurement related tasks out post field-based staffs in Chin State and Nagaland.
- Perform other related duties as required.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge & Skills:
- Knowledge of specialised common business practices and methods, gained through relevant technical training and experience.
• Ability to develop and maintain relationships with a range of individuals in order to provide a high quality support service.
• Ability to carry out basic data analysis and independently rectify problems requiring attention.
• Ability to monitor and record financial transactions.
• Good communication skills required to give and receive information and work with a variety of individuals.
• Ability to maintain confidentiality.
Language: General Service (Field): Fluency in both oral and written communication in Myanmar and English.
HOW TO APPLY
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).
Only short-listed candidates will be contacted.
We want to ensure the recruitment process is fully accessible. Please contact us at wfpmyanmar.vacancy@wfp.org to advise us of any accessibility needs you may have.
This email is only to be used for any accessibility requirement in terms of application and not for sending the application itself.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFPworks worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned without core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
• Leading by example with integrity,
• Driving results and delivering on commitments,
• Fostering inclusive and collaborative teamwork,
• Applying strategic thinking,
• Building and maintaining sustainable partnerships.
