Procurement Executive – Dubai

4 يناير، 2023

0 1 3 دقائق

الوصف الوظيفي

JOB PURPOSE:

The Procurement Executive is responsible for helping to provide a strategic, efficient and flexible procurement service which will deliver optimum value for money, cost savings and the best quality of service.

Reporting into the Procurement Manager, the role holder will be tasked with performing duties relating to organising and coordinating procurement activities. This will include assisting with procurement initiatives, reviewing price quotations and contract agreements, providing procurement advice to all employees and managing supplier relationships.

The Procurement Executive will also be responsible for ensuring that our regional GCC depots maintain adequate and timely stock levels of Powered Access Machines, spare parts and other ancillary items.

Working closely with the Procurement Manager, the Procurement Executive is an important link between in the internal departments such as Engineering and the Finance team. Together they will formulate and drive a consistent approach towards all sourcing, purchasing and tendering activity within the business.

KEY RESPONSIBILITIES:

Service Delivery

Support the Procurement Manager in the development and implementation of innovative and sustainable procurement guidelines, procedures and policy
Contribute to the continuous improvement of procurement procedures and where necessary recommend alterations
Assist and advise the management team in procurement and purchasing activities. Raise the awareness of the importance of value-for-money and best practice
Ensure transparency and best ethics practices are always enforced within all procurement activities. Protect against exposure from bribery or any activity that might lead to an unfair evaluation of the best purchasing solutions for company
Help to monitor internal procurement systems and processes. Ensure that compliance is achieved across the company
Ensure employees have a good working knowledge of company procurement procedures and systems. Assist with queries and resolve any issues

Sourcing & Purchasing

Assist the Procurement Manager with the acquiring and evaluating of supplier quotations
Receive and consolidate management requests for purchasing
Undertake market and supplier research. Advise the Procurement Manager on price, product and market trends
Participate in the end-to-end tender, bid review and selection process
Request and evaluate offers and quotations from potential suppliers. Assist with the analysis of information received and make recommendations on best choice supplier
Participate in the drawing up of contracts. Negotiate and establish service level agreements (SLAs) with suppliers to guarantee the most advantageous balance of quality, cost and payment terms are achieved
Assist in providing advice on the administration of all contractual arrangements
Prepare, issue and seek authorised approvals for purchase orders
Coordinate with Finance Department to monitor accuracy and punctuality of payment

Logistics

Manage efficient and cost-effective transportation of all procured items
Arrange the movement of goods including organising and consolidating consignments and issuing all required shipping documents
Coordinate with involved parties for delivery of goods or services and proper handover of duty
Follow up and report on progress of delivery

Supplier Management

Maintain and develop effective supplier relationships to ensure that the best possible price, quality, service and terms are always achieved
Identify new suppliers and opportunities for where aggregated spend might offer better value for money
Evaluate and monitor supplier capabilities and performance through key performance indicators. Report on achievements and if necessary recommend improvement strategies
Liaise with suppliers to ensure the timely and accurate completion of orders
Maintain and update the suppliers list. Document their qualifications, delivery times, and potential future development

Documentation and Reporting

Maintain the procurement calendar. Assist in the forecasting of annual goods or services budgets and help to develop plans for their procurement
Organise and maintain Excel and computerised records containing supplier, bid purchases and pricing information
Ensure that complete data and information (e.g. undelivered or purchase orders, invoices, receipts delivery time, purchase to procure lead time, top purchases, and top vendors) are submitted in a timely manner
Compile and distribute weekly procurement reports to the management team. Communicate any procurement issues

المهارات

QUALIFICATION AND EXPERIENCE REQUIREMENTS:

The chosen candidate will meet ALL the essential criteria below:

ESSENTIAL

Prior GCC procurement experience within the Automotive, Powered Access, Heavy Equipment or Construction related industry
Successful track record in procurement with experience in all aspects of the procurement process including:
procurement planning
product selection
price negotiation
contract negotiation and formulation
competitive bid document formulation
bid review and
logistics management
Comfortable participating and negotiating in supplier relationship meetings
Experienced with promoting the importance of equality and diversity within services and challenging behaviour and processes which may act as a barrier to this
Strong Microsoft Office skills
Proficient with procurement or inventory management software systems
Strong verbal and written English language skills

DESIRABLE

Degree holder (or above) in Mechanical Engineering, Automotive Engineering or related subject area

Qualified member of the Chartered Institute of Purchasing and Supply (CIPS) or equivalent vocational procurement qualification
Strong Excel skills

PERSON SPECIFICATIONS:

Commercially and financially aware
Excellent relationship management skills with the ability to engage, negotiate and manage key stakeholders and suppliers
Strong analytical skills and problem-solving abilities
Ability to make, justify and stand by difficult decisions
Results orientated with the ability to plan and deliver against project deadlines
Strong organisational skills
High accuracy with precise attention to detail
Self-motivated with the ability to without daily close supervision
Honest with high integrity