Logistics Officer (Funds Management), Limited Fixed Term P3, Mogadishu
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the supervision of the Head of Supply Chain, this position has responsibilities to lead the logistics funds management workstream ensuring the appropriate management and oversight of logistics budgets, expenditures and funds. The position has the following responsibilities:
• Manage Landside Transport Storage and Handling (LTSH), Food Transfer Cost (FTC) and any other relevant Supply Chain cost planning efforts in the Country Office.
• Conduct financial health checks of Supply Chain Funds using the standard WFP Corporate Funds analysis and monitoring tool drawing out insights and recommendations to the supervisor to make informed decisions and optimize the use of available funds.
• Review Supply chain matrices to re-align funds requirements against budgets and donor forecasts. Furthermore, monitor grants under supply chain operations in consultation with other relevant units to enable utilization of funds within deadlines while complying with the agreed donor conditions.
• Coordinate Somalia Corridor budget development, MOUs, CBAs, the grant set up and documentation flows with recipient countries.
• Analyse and monitor changes in the operational circumstances and delivery demands, and take action as appropriate.
• Perform adjustment actions in Supply Chain costs planning and budgeting. Advise on required actions necessary to improve Supply Chain cost-efficiencies and effectiveness if/when required.
• Perform regular reconciliation of funds and expected Supply Chain operational requirements and advise management on the usage of funds minimizing potential shortfalls or surpluses.
• Monitor utilization of funds to ensure compliance with International Public Standards Accounting System (IPSAS) as well as policies and regulations relevant to donors, WFP and other relevant stakeholders.
• Develop and enhance the Supply Chain /LTSH costs, funds, expenditure planning and tracking system in the Country Office.
• Ensure the quality of data from WFP supply chain sources for audit support and compliance operational performance monitoring and evaluation.
• Contribute to the preparation of project-related Supply Chain/Logistics Plans, funding proposals, budgets and fund status report.
• Prepare cash forecast in line with logistics operational plan to respond promptly to Logistics financial obligations.
• Guide and supervise staff, acting as a point of referral, providing training and supporting them with more complex analyses and queries.
• Review & approve invoices on a delegated premise in the Invoice Tracking tool. Coordinate with Finance to resolve problematic supplier payment matters.
• Coordinate and review Funds Management and invoice processing SOPs, guidance and lead the implementation of best practices, systems and procedures.
• Produce periodic and ad-hoc reports on Funds Management to unit including expenditure analysis, retailer trade flow and corridor budget.
• Collate data and Supply Chain inputs required for final CO reports to donors on utilization of funds on grants issued. Carry out mandatory quarterly Funds Analysis reports to Regional Bureau, HQ and any other relevant stakeholder.
• Manage, advise and develop the workforce involved in funds management activities. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management, Intrenational Relationions, or other related field, or First University degree with additional years of related work experience and/or training/courses.
Experience: At least five (5) years of relevant professional work experience, out of which at least three (3) year of work experience directly in Supply Chain.
Languages: Fluency (level C) in English language and the duty station’s language, if different.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience evaluating and selecting service providers and third parties.
• Experience identifying transportation operations risks and maintaining documentation on emergency logistics preparedness.
• Experience determining with Supply Chain actors best transport modality/timing and liaising with agents and suppliers to meet deadlines.
• Experience preparing and managing transport and project budgets.
• Experience managing integrated air, sea, and land transport operations.
• Experience supervising professional staff.
• Experience in working in insecure and difficult environments.
• Experience working with interagency partners to assess and coordinate emergency/non-emergency response.
TERMS AND CONDITIONS
24 months (initial)
DEADLINE FOR APPLICATIONS
3rd January 2022.
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
