Finance Officer – CST II

TERMS OF REFERENCE

FINANCE OFFICER (Consultant II)

CONGO BRAZZAVILLE

Background

The WFP Country Office in the Republic of Congo (ROC) seeks a qualified Finance Officer to:

• Manage the stewardship of WFP’s resources through monitoring financial and accounting data, analyzing, and reporting and providing technical advice to enable effective management of funds, and ensure assistance to beneficiaries is undertaken in the most efficient and effective way possible; and
• Lead the delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy

Role and Responsibilities

The incumbent will report to the CD and is expected to carry out the following responsibilities:

1. FINANCE FUNCTION

1. Apply WFP corporate -Financial management strategies to ROC operations. Participate in key programmatic initiatives and collaborate with other functions in the CO in embedding value for money in these initiatives through advice on financial assessment, reporting and accounting.

1. Carry out regular visits to Area/Field Offices as appropriate and assist in clarifying and improving proper application of policies and procedures and prepare comprehensive reports on findings with improvement action plans.

1. Lead on the delivery of accurate financial reporting and analyses in accordance with IPSAS, ensuring accuracy, deadlines and compliance with accounting processes and corporate governance requirements.

1. Provide financial assessment of partners, financial service providers such as Financial Conduct Authority, due diligence, and other entities as needed, providing conclusions to management to enable them to make informed decisions and minimize financial risk to the organization. Perform health and spot checks of Cooperating Partners.

1. Ensure that bank reconciliation, disbursements, clearance of receivables, overall cash management and monthly financial closures are performed regularly and in accordance with corporate requirements. Issue monthly financial report to CO management.

1. Monitor and analyze financial and accounting data, identifying, and forecasting trends, anomalies, or issues, and proposing solutions to management with regards to status of budgets, availability of funds, programme effectiveness and financial viability.

1. Lead a team of finance staff, establishing priorities and work plans, monitoring progress, and providing coaching, training, and guidance to ensure appropriate development and enable high performance.

1. Ensure regular meetings with banks, financial services providers and other partners or entities as may be required. Represent Finance in internal committees such on Contracts Committee, Assets as well as Staff-related.

1. Contribute to preparedness actions such as early warning, risk analysis and contingency planning and make recommendations. Participate and actively contribute to Audit and Compliance-related reviews and responses. Periodically monitor the management of risks and report on any action taken.

1. ADMINISTRATION FUNCTION

1. Ensure effective and efficient delivery of admin-related functions such as:

Supervision of Administration staff and facilitate the compliance of the services provided (e.g., WFP managed facilities, assets, and travel management, etc.) with the corporate Occupational Safety and Health Policy and provide recommendations to the management on any improvements/changes, when required.

1. 1. Implement the corporate Environmental Management System and initiate Environmental Sustainability projects with support from the regional bureau
   2. Participate to the design and implementation of the UN Reform efficiency agenda and its pillars on Business Operations Strategy (BOS), Local Shared Service Center/Common Back Office (LSSC/ CBO), Common Premises (CP), Global Shared Service Centre
   3. Manage office space occupancy and drive the hybrid working model.

1. Develop annual plans, contribute to longer term strategies and improvements to policies, systems, and procedures to ensure services provided support WFP strategic objectives and follow corporate regulations, rules, policies, and procedures.

1. Contribute to preparedness actions such as risk analysis, and contingency planning, monitoring the management of risks and reporting on actions taken.

1. Work with the Regional Bureau for Southern Africa (RBJ) and WFP Rome Headquarters on various administrative function automation initiatives.

1. Develop reports as managerial tools and foundation for planning and decision making.

Minimum Qualifications:

1. Education: Advanced University degree in Finance, Business Administration, Accounting or related fields, or First University degree in the same subject(s) with additional years of related work experience plus membership in an international recognized professional accountancy body such as the Association of Chartered Certified Accountants (ACCA), Institute of Certified Public Accounts (ICPA) or equivalent.
2. Experience: The incumbent should have at least six years of postgraduate professional experience as Finance Officer. Prior experience in handling Administration functions would be a plus.

1. Other requirements: Strong sense of integrity and ethics required.

Language: Proficiency in oral and written communication in French and English.

Terms and Conditions:

• Contract Duration: 11 months (initial)

• Duty Station: Brazzaville – ROC

Application Instructions:

Interested and qualified female candidates are encouraged to submit online applications through E-Recruitment.

WFP ROC is an inclusive workplace. Applicants living with disabilities are also encouraged to apply.

Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.

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