Programme Policy Consultant (Relief) Level I – Addis Ababa

WORLD FOOD PROGRAMME ETHIOPIA COUNTRY OFFICE

JOB TITLE: PROGRAMME POLICY OFFICER (RELIEF)

TYPE OF CONTRACT: CONSULTANCY LEVEL I

DUTY STATION: ADDIS ABABA

CONTRACT DURATION: 11 MONTHS

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

EDUCATION: First Degree, preferably in Social Sciences, Finance, Public Administration, Governance & Public Policy, International Relations, or development studies

EXPERIENCE: At least 5 years of work experience, 3 of which should be in partnerships/budget management, agreement formulation or equivalent roles.

ORGANIZATIONAL CONTEXT

These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) or Country Offices (COs) and job holders report to a more senior Programme Policy Officer.
Job holders operate with a high degree of independence, manage more junior staff to ensure that programme and policy objectives are achieved in full. They are usually involved in a wide variety of programme and policy activities and analytical work, some of which may be of a considerable complexity. At this level job holders are expected to contribute to performance improvement.

JOB PURPOSE

The World Food Programme (WFP) is United Nations frontline agency in the fight against hunger. In Ethiopia, WFP provides food assistance to over nine million food-insecure people affected by conflict, droughts, flooding or displacement. As part of the humanitarian response plan (HRP), WFP provides relief food assistance in four regions: Somali, Tigray, Amhara and Afar regions. Programme Officer is required to support the relief response activities in these regions. More specifically, the Programme associate will work closely with the activity manager and cross functional team to; (1) support effective implementation of general food and cash response together with the activity manager, facilitate implementation of activities in the various Sub Offices; (2) follow up the seasonal food security and emergency need assessments in response locations to inform programming; (3) respond independently to various queries including donor reports (4) provide effective specialized support and technical analyses to policy and Programme activities that effectively meet food assistance needs; (5) Identify and support capacity development gaps and initiatives as applicable and ensuring activity implementation is in line with WFP policies and procedures and country strategic plan; 6. Perform other duties as required.

KEY ACCOUNTABILITIES (not all-inclusive)

• Provide specialized expertise and contribute towards the development of operational plans and processes within the specific technical area of work ensuring alignment with wider programme policies and guidelines.
• Within the specific area of responsibility, prepare a variety of elaborated funding proposals, donor reports and substantial data analysis (e.g. food assistance needs, resource utilization, programme status, performance, M&E) and make recommendations to supervisors, ensuring deliverables adhere to corporate standards and quality control.
• Lead and ensure accurate, timely recording of data and report within the specific technical area of work (e.g. assistance programmes, food security and vulnerability assessments) and consistency of information presented to stakeholders.
• Coordinate and liaise with internal counterparts on a range of complex matters to enable effective collaboration, implementation and monitoring of ongoing project activities. (cash based transfer (CBT), Monitoring and Evaluation. Supply Chain/Logistics, Finance units etc)
• Coordinate with implementing partners and Sub Offices for Cooperating Partners Distribution Reports (CPDRs) and oversee the payment process.

KEY ACCOUNTABILITIES (CONTINUED)

• Provide all requested statistical figures for the preparation of SPR, budget revisions as well as project documents and Annual Country Report (ACR).
• Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis in Northern Ethiopia.
• Support timely utilization of Memorandum of Understanding (MoU)/ Field level agreement (FLA) funds and commitments as agreed proposal and agreements
• Support queries related to coordination, planning, implementation and monitoring of relief operation activities
• Support recovery plans and conditional assistance initiatives when applicable.
• Support donor related activities (requests, visits, proposals and reports)
• Prepare budget, donor appeals, concept note and operational plans when applicable
• Perform other duties as required within the unit

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
• Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
• Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
• Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

• Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
• Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
• Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
• Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
• Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
• Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
• Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
• Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
• Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
• Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

OTHER SPECIFIC JOB REQUIREMENTS

KNOWLEDGE & SKILLS:

• Proficiency in MS Office packages, especially word processing and spreadsheet
• Specialized knowledge of the application of common business processes, practical business support methods, procedures and systems used, gained through technical training and work experience
• Ability to analyse and interpret programmatic and financial data
• Good communication skills to provide specialized business support services to a wide range of individuals within WFP and externally
• Ability to build relationships with a variety of individuals across functions; and
• experience in coordinating the work of others and self, training, and supporting others

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has deepened technical knowledge through exposure to technical teams.
• Has taken leadership of implementing programmes.
• Has provided input into policy discussions and decisions.

TERMS AND CONDITIONS

DEADLINE FOR APPLICATIONS

20 DECEMBER 2022

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

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