Administration Manager

30 نوفمبر، 2022

0 1 2 دقائق

الوصف الوظيفي

PRINCIPAL ACCOUNTABILITIES

People Management

Lead, motivate and develop the on-site FM team
Manage and measure performance of all FM vendors (including Cleaning, M&E, Fire safety, grounds maintenance etc.)
Manage the Landlord relationship

Financial

Develop the operational budget for the HQ building
Effectively manage the operational costs
Develop capital investment plans to maintain and enhance AP asset value, efficiency and workplace environment
Manage the FM contract from end to end and ensure a full auditable report is maintained for all services provided and procured.
Identify means to reduce admin costs using existing resources and support.

EH&S

Ensure AP EH&S policies and procedures are implemented
Ensure appropriate inspection and testing regimes are implemented
Ensure evacuation arrangements are in place (procedures, Fire Marshals, First aiders etc.)
Oversee the site EH&S committee

Operational

Ensure PPM is performed on time and to specification
Ensure reactive repairs are performed on time and to specification
Ensure the workspace environment is maintained to a high standard via delivery of appropriate FM services
Provide Reception, mailroom and catering services

Projects

Take project briefs

Cost estimation with full collaboration with procurement

Develop tender documentation and manage the tender process

Manage project execution to agreed standards, milestones and budget

Ensure required permissions / consents are obtained

Ensure project specific EH&S requirements are discharged

Customer interfacing:

Ensure a robust approach to seeking feedback from all occupants of the building and staff

Provide a robust system to address improvement ideas

Show highest level of customer centricity

Manage all admin matters with integrity, respect and inclusion

Collaborate with other department, such as HR, procurement, Security and EHS

On Government Relations

Ensure that they provide support on matters related to Air products site interface with the Government

Support HR, legal and other teams as needed

Ensure no overlap of the role with HR or other teams

On Social investment

Support establishing basic guidelines on events and sponsorships to be supported by the company

Act as interface with government bodies on all requests for sponsorship working with other teams such as HR, etc

All of the above requires the incumbent to work with minimal direction and supervision, seeking guidance as required.

MINIMUM REQUIREMENTS AND QUALIFICATIONS

10+ years Facilities Management experience
10+ years FM contract and project management experience (project values up to £1MM)
10+ years People management experience
EH&S qualification (NEBOSH / IOSH equivalent)
Full membership of appropriate professional body
Degree / HND in an appropriate discipline
Excellent communication and influencing skills