Project Administrative Specialist

The “e-governance project” in Jordan is seeking for a “Project Administrative Specialist ” – on full-time base employment as per the below job profile.

Qualifications and specialist knowledge

Formal Qualifications

• BA in finance, business administration, recognized commercial diploma in business administration or related fields

Professional experience

• 5 years of professional experience in a comparable position
• At least 1 year’s professional experience with GIZ in a comparable position is a plus

Other knowledge, additional competences

• Sufficient knowledge of procurement and tendering issues
• Sufficient knowledge of financial management, bookkeeping, controlling
• Knowledge/experience with Cost-Output-Monitoring (KOMP) would be an asset
• Excellent communication and cooperation skills
• Team player/ability to cooperate with others
• Dedication/commitment, reliable
• Very good working knowledge of IT and computer applications, in particular MS Office,. MS Teams and MS Outlook
• Language skills: Fluent spoken and written skills in English and Arabic, German is a plus

Core tasks

Cluster position to support various projects of the “Good Governance” Cluster.

In your role, you work on all job orders within your remit and are the main contact for advising managers and other staff members on administrative and financial issues. You ensure that the commercial, organizational and administrative tasks are dealt with correctly and on schedule, in line with the specified objective, and with due regard for the legal, contractual, and internal requirements and procedures.

You clearly communicate the relevant requirements, conditions, and restrictions in terms of your capacity to act. You deal with specialist matters associated with the processing of offers and commissions, finance, cost monitoring, IT, and HR, and perform all the related organizational and administrative tasks.

In consultation with your team colleagues and line manager, you also coordinate all issues within your area of work and ensure that they are dealt with promptly and competently. You resolve problems that arise in your area of responsibility on the basis of existing rules and draw attention to more complex challenges in your team.

You ensure seamless cooperation between all internal and external stakeholders involved in the area of responsibility and in ensuring the flow of information. You independently refer matters to other units as required and ensure that all processes run smoothly.

You are involved in ongoing process development within your remit, are responsible for knowledge management, and prepare and share documentation.

You perform the tasks assigned to you by your line manager, where required.

Main activities

The position holder is responsible for the following:

• Management and quality control of the projects’ administrative, financial, and commercial processes
• Management and processing of monthly accounting, incl. processing of invoices
• Monitoring of costs, expenses and demands of the project plan and in particular monitoring of the costs per output (KOMP)
• Supporting the team on commercial, administrative and financial issues and their implementation
• Preparing contracts with local individuals as well as consulting firms up to the EU threshold in accordance with GIZ rules and conditions
• Handles procurement of goods and materials
• Handles event management and workshop organization
• Supports in the preparation and monitoring of financial agreements with partner organizations
• Ensuring compliance with file management in GIZ's document management system and in paper form

Interested candidates are kindly requested to submit their application/motivation letter and CV maximum by 13.12.2022

Emanating from GIZ’s role in enhancing and promoting the efficiency and competency of its political partners and entities and their respective employees, and in view of GIZ’s aim at maintaining and encouraging the stability of employment at its political partners and entities, this position will not be available to any official employee currently working at any of GIZ’s political partners, governmental ministry, department or entity, including any official employees who are on unpaid leave.

GIZ Jordan is applying the defense order no.35, which indicates that all employees should receive two shots of a COVID-19 vaccine and this is shall not apply to those who have not received the Covid-19 vaccine due to medical reasons pursuant to a decision by the Minister of Health or their nominee and those shall present a negative PCR test valid for 72 hours.

GIZ is committed to gender balance and diversity without distinction as to race, gender, or religion, and without discrimination of persons with disabilities. Remuneration will be in accordance with the candidate's qualification, experience, as well as the scope of responsibility of the job announced and in line with local standards.

GIZ would like to increase the proportion of employees with disability. Applications from persons with disabilities are most welcome.

GIZ will send feedback only to the candidates that are shortlisted and interviewed

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