Head Quarter Administrative Assistant

Anticipates and directs the execution of administrative deliverables for the Head Quarter Office.

Duties and Responsibilities:

• Transfers administrative/departmental knowledge to the administrative team.
• Tracks and responds appropriately to incoming calls and letters from external customers.
• Serves as a department resource for ideas and direction.
• Provide administrative support and input to the budget process.
• Process telephone calls and answer inquiries.
• Opens, sorts, and distributes incoming mail, reports, and correspondence for principals.
• Produces correspondence and reports using appropriate software and tools.
• Establishes and maintains files and records.
• Maintain inventory and ordering office supplies.
• Arranges travel reservations and accommodations.
• Manages calendar for self and principals/customers.
• Coordinates and participates in the planning and execution of special events for the department.
• Coordinates specialized or complex projects and meetings.
• Participates in cross-functional teams as assigned.
• Deals with the top management incoming mail, including assessing its priority, collating it with relevant background information and presenting it in a logical and orderly manner, then allocate, where necessary.
• Performs some translation in both Arabic and English as requested.
• Manages top management diaries, to ensure that they are able to fulfill their commitments in accordance with their agreed priorities.

Skills

Required Qualifications and Experience

• Experience for 5 years in a similar position.
• Secretarial skills and experience, including accurate typing in both Arabic and English.
• Excellent computer skills & working knowledge of computer programs with an emphasis on power point, Excel and database access tools.
• Experience in administration and able to draft letters.
• Able to prioritize and possess effective time management.
• Ability to handle extremely details and highly confidential information.

University degree in English or Business related field.

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