Project Support Services Coordinator
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:
Local – Fixed Term Employee (Fixed Term)
Job Description:
Job Purpose:
The purpose of this position in coordination with the project team and the PM maintain, support, finance, admin and logistics data, and update daily SWM related databases to support and assist the project in order to implement the project activities as proposed to donor and designed to be implemented in the camps.
The job holder will be responsible to provide the following:
- Coordinate and support project admin and managing admin team.
- Coordinate project services related to finance and SCM.
- Maintain and updated daily SWM data bases.
- Maintain CFW data base and salaries distribution.
- Maintain project logistics.
Major responsibilities:
- Oversee and Monitoring the IBV’s project tracker by managing the data entry and the admin officer tasks.
- Coordinate project admin services.
- Monitoring cash distribution
- Monitoring permits submission and receiving.
- Following up and managing team performance to support operational data.
- Managing project admin and finance team.
- Covering CFW recruitments when requested.
- Project components are being supported by the timely processing of their requests for Items.
- Field cash advances should be requested and closed on monthly basis.
- Coordinate to ensure and timely and proper documentation is submitted to process the PO and payments (PRs and GRNs)
- All PRs are submitted on the system and required approvals are received to ensure smooth implementation.
- Coordinate with Procurement and finance department for the timely processing of the payments of the suppliers.
- Ensure that all the transportation needs for the Projects are fulfilled and strong coordination is maintained with the logistics department to ensure timely availability of vehicles.
- Maintain and update data bases sheets
- MEAL coordination under PM supervision.
- Beneficiaries recruitments process in transparent way.
- All the Attendance sheets should be checked and matching the GIZ system.
- Maintain preparing PRF’s in advance in coordination with the relative component to cover the IBV’s attendance by managing the admin finance officer.
- Prepare the IBV’s Payment to ensure delivering the salaries on time as per the distribution plan adhering WV policies in coordination with admin team.
- Maintain and monitoring to Conduct the GIZ screening in coordination with project team and donor focal point.
- Following up and monitoring all the hiring process from the project perspectives.
- Provide accurate hiring lists in coordination with the Admin officer and the data entry.
- Taking part in signing the contracts with IBV’s.
- GIZ report should be prepared in coordination with the relative components and submitted on time.
- GIZ report should be prepared in coordination with the relative components and submitted on time.
- Coordinate project transportation needs for being fulfilled and strong coordination is maintained with the logistics department to ensure timely availability of vehicles.
- Coordination, Monitoring and tracking project asset and tools and submit the monthly report.
- Coordination, Monitoring and tracking project stock and to ensure submission on time.
- Coordination, Monitoring and tracking project inventory by managing team.
- Fully prepared to handle the required tasks by the line manager.
- To provide the needed support to the project upon the PM request.
- No gaps to be ensured.
Required Professional Experience
- Minimum 4 years of experience of working in a finance department or in Program administration preferably with INGO/local NGO
- 4 year of experience with cash programming
- 4 years’ experience with INGO’s
Required Education, training, license, registration, and certification
- BA degree in business, management, administration, finance, accounting, or a related field
- Very Good command of oral and written English
Preferred Knowledge and Qualifications
- Ability to work under pressure and meet targets and deadlines
- Creative with coming up with new ideas & solutions
- Experience and ability to work in a busy office environment that often demands high levels of concentration
- Working experience in humanitarian and or development field
- Working experience with INGO or local NGO in the camp setting
Travel and/or Work Environment Requirement
80% office work
20% Field work
Language Requirements
Arabic and English skills
Applicant Types Accepted:
Local Applicants Only
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