Invoice Matching Officer

Invoice Matching Officer

الوصف الوظيفي

Main Job Purpose:

Ensure invoices are received on time and are accurate in comparison to the commercial agreements and purchase orders.

Accountabilities:

Deliveries:

• Schedule deliveries with vendors according to the warehouse receiving capacity, product priority and availability in order to ensure optimum stock levels
• Check accuracy of the expected delivery by comparing vendor’s Advanced Shipping Note (ASN) with the Purchase Orders in order to mitigate the risk of discrepancies and delayed delivery
• Enter received items into the system by registering quantities and item names in order to track and ensure delivery completion
• Conduct the final check of actual received items versus scheduled delivery items by comparing vendor’s documentation with the internal receiving slip to ensure accuracy

Discrepancies:

• Identify any discrepancies in the purchase or the delivery by reviewing accompanying documentation and other records (e.g. system reports) and follow up on the reconciliation (e.g. with vendor, warehouse etc.) as per the guidelines of the management team in order to resolve the discrepancies

Documentation:

• Handle invoices and other documentation accordingly by handing over the complete and cleared documentation (after solving any discrepancies) to the Finance team.
• Keep track and record documents that are transferred to other departments (e.g. Proof of Delivery copy) to serve as future reference for internal auditing to ensure compliance with internal procedures
• Follow-up on the expiry policy by performing regular checks and request exceptions from the management team when required in order to ensure completion of the invoicing cycle

Employee’s duties are not limited only to the above-mentioned Accountabilities; he/she may perform other duties as assigned.

المهارات

• Bachelor degree and an experience in same or similar role.

تفاصيل الوظيفة

منطقة الوظيفة

جدة, المملكة العربية السعودية

قطاع الشركة

صناعة الدواء

طبيعة عمل الشركة

صاحب عمل (القطاع الخاص)

نوع التوظيف

دوام كامل

الراتب الشهري

غير محدد

عدد الوظائف الشاغرة

غير محدد

المرشح المفضل

منطقة الإقامة

المملكة العربية السعودية

الشهادة

بكالوريوس/ دبلوم عالي

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