Business Support Assistant G4- Qamishly VA056-2022
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
DEADLINE FOR APPLICATIONS
All applications should be received no later than 09 November 2022
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In 2020, WFP was awarded the Nobel Peace Prize for its efforts to fight hunger globally, including its work during the coronavirus pandemic.
In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.
CONTRACT TYPE
Contract Type: Fixed Term Contract – G4
Duration: 12 months
Duty Station: Qamishly
Number of required employees: 1
STRATEGIC OBJECTIVE/ACTIVITY
To deliver effective business support to the WFP operations on Qamishli Field office.
ORGANIZATIONAL CONTEXT
The Job holder will work as Business Support Assistant in admin unit and extend support to head of Field office . The staff member will report to the Head of admin unit in Field office.
KEY ACCOUNTABILITIES (not all-inclusive)
Within delegated authority, the Job holder will be responsible for the following duties;
(These duties are generic and thus are not all-inclusive nor are all
duties carried out by all Business Support Assistants )
Job Contents:
To deal with telephone enquiries, photocopying and other administrative support as required and perform other routine office duties that includes; post, fax, scanning, and generic emails.
Prepare national staff Travel Authorization, ensuring that the correct processes are in place.
Reserve air tickets and hotel bookings for visitors and travellers.
Assist visitors with requests related to their accommodation in WFP guest house.
Process local travel, ensure the right travel rules are applied when processing the Travel Expense Claims and create trip documents.
Monitor and maintain records of all WFP facilities which includes WFP office and guest house.
Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
Provide administrative support to Head of Field Office , by facilitating his/her travels, accommodation, security clearance and meeting arrangements.
Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
Closely monitor staff attendance as per WFP procedures and ensure correct attendance report is prepared and submitted to WFP CO,
Maintain, track and report monthly the stock of office stationery and place timely orders;
Maintain a system of meeting room reservations, assist with in-house meetings, trainings and workshops; facilitate with refreshment and all other arrangement;
Perform other related duties as required.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education.
Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge & Skills:
- Good interpersonal skills , knowledge of MS word , excel and power point .
- Knowledge of WFP corporate tools will be an added value .
Language: Fluency in both oral and written communication in Arabic and English
TERMS AND CONDITIONS
Please upload your professional CV in English in PDF format making sure to include the following in terms of “Experience”:
- Company/Organization name and scope of work of the organization
- Exact Position Title
- Contract type: part-time, full-time, volunteer, consultant, or freelancer
- Start and End date of Employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
- Responsibilities: To mention the main responsibilities that highlight your gained skills and experience
- A proof of your experience will be required in the final stage of recruitment.
Only shortlisted candidates will be invited to the next stage of the selection process.
Candidates must get an auto confirmation email once application is submitted.
HOW TO APPLY
If any of the below links do not work by clicking on it, please copy and paste it in the browser address bar:
Please ensure that your VPN is connected before clicking on the link below.
Internal candidates: https://performancemanager5.successfactors.eu/sf/jobreq?jobId=177565&company=C0000168410P
External candidates: https://router.job-listing.wfp.org/sfcareer/jobreqcareer?jobId=177565&company=C0000168410P
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
