Admin Assistant SRF #313

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.

Job Title: Admin Assistant SRF #313

Location: Amman

BACKGROUND

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Operate switchboard and direct potential clients to relevant departments and take notes if needed.
• Track phone call bills and ensure that all personal calls are reimbursed by employees as well as records are submitted to the Finance Department in a timely manner.
• Responsible for coordinating meeting room bookings and assist in arranging meetings with donors, non-governmental organizations, trainings and government officials for IMC’s employees and visitors when requested and insure preparedness of meeting room as needed,
• Download e-mails sent to IMC Office e-mail address and submit them to the appropriate department or employee as well as receive and deliver personal mail to employees.
• Record, file and track all outgoing and incoming correspondence and hand in copies to the appropriate department or employee on a daily basis.
• Organize pouch delivers to Headquarters/Field Offices as well as keep track of records.
• Assist in translating documents from Arabic to English and vice versa.
• Assist Administrative Manager and Administrative Officer in overseeing maintenance and cleanliness of IMC Jordan offices.
• Assist in preparing, proofreading and editing correspondence, spreadsheets and reports as requested.
• Assist in providing appropriate workstations and necessary stationery to visiting employees and guests.
• Assist in organizing the office layout and in maintaining supplies of stationery and equipment.
• Arrange social activities for the office.
• Backup person during the administrative officer absence,
• Prepare official letters to Ministry Of Social Development, Ministry Of Interior, Police Station and any other governmental and nongovernmental institutions.
• Responsible for preparing PRs related to any inquired materials to the office and guest houses in addition to contacting suppliers and buying the materials, checking after goods are received and sending the bills to the finance department.
• Support the supervisor in case of absence in all issues related to expat’s work permits, residency cards and visas for IMC Jordan.
• Visiting Ministries when asked by the supervisor.
• Responsible for IMC’s store and keep track of all items get in and out of the store in addition to keep track of all stationary.
• In Absence of Supervisor, follow up and support on all admin issues is required.

Qualifications:

• Bachelor’s Degree in any field
• 0 – 2 years of experience in any field
• Very good English language skills

Compliance & Ethics

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.”

I hereby certify that all the information provided through the application and CV are accurate and the supportive documents are available upon request, any false information provided will cause cancelation of the application and applicant will be subject to legal action”.

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