Medical Buyer

PURPOSE

This position is responsible for several operational aspects of Procurement for the assigned product portfolio under the lead and with the support of both the Category Buyer/s and the Purchasing Manager.

RELATIONSHIPS

• Active cooperation and communication with other internal departments i.e., Supply Chain, Pharma, BioMed, Finance, Impex, Transport, Requestors
• Maintaining a good business relationship with the suppliers through proper communication and follow up.

GENERAL DUTIES

• Understands and adheres to the Seven Fundamental Principles of the International Red Cross and Red Crescent Movement
• Understands and adheres to the ICRC Code of Conduct and the ICRC Procurement Code of Ethics
• Understands the roles of the components of the International Red Cross and Red Crescent Movement
• Respects and observes staff regulations and security rules at all times
• Represents the ICRC in a professional manner at all times
• Develops and maintains a pleasant and conducive working environment with colleagues and line managers
• Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC
• May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary

ACCOUNTABILITIES AND RESPONSIBILITIES

• Regional accountability for the procurement of the assigned product portfolio. Carrying out tenders, pre-awarding suppliers, negotiating prices and conditions drafting selection tables, contracts and frame agreements, related to the categories of product mainly for items in the medical categories e.g., medical drugs, consumables, veterinary and equipment Preparing purchase orders in a timely manner and taking care of their supervision from the beginning until the final delivery of the product at destination, in coordination with the Supply Chain Department.
• Evaluation and joint direct supervision, together with the Quality Department, Pharma and BioMed of the standards of the contracted products and services, guaranteeing a real traceability of the quality of the purchase.
• Sourcing, assessing, developing, and monitoring new and current suppliers for spot buy purchases. Follow up with suppliers on the delivery schedule of goods/services as per terms in the purchase contract
• Liaises with inspection companies for sampling, laboratory testing, physical inspection and loading supervision to ensure the quality and specifications of delivered goods/services are in conformity with the contract.
• Liaise with ICRC QC team to perform physical inspection for goods at supplier`s Facility.
• Follow up with supplier for any corrective actions needed in terms of quality
• Ensure receiving all shipping docs from supplier and approving it by requester through Supply Chain.
• When applicable, calculating penalties at the end of contract according to its terms and conditions.
• Maintaining a good business relationship with the suppliers that allow to solve the day-to-day issues in cooperation with the Category Buyer, establish and update supplier files, securing all suppliers fulfill ICRC documentary requirements during its initial registration and subsequently, during its business relationship with the ICRC
• Preparing all invoices, securing all needed documents, for files connected to the assigned product portfolio according to the Rules of Financial Management in order to assure timely payment to the supplier, provide monthly forecast to Finance for payment expected the following month.
• Properly upload all required purchase orders files on Profile (Paper less project) in a timely manner for internal-external audit purposes.
• Reply to accounting comments or any auditing comments from GVA after confirmation by the category buyer
• Participating in issuing reports for the assigned product portfolio and conducting trainings/ briefing for other team members when needed.

ADDITIONAL DUTIES

• Represents the ICRC in an appropriate way during activities, in meetings and in the field, and avoids any activity that may reflect negatively on the ICRC’s image
• Takes responsibility for their own professional learning and development

PROFESSIONAL EXPERIENCE AND EDUCATION REQUIRED

• Educational background in Biomedical Engineering and Procurement
• Previous experience in procurement of medical equipment or other medical items (laboratory, surgical, consumable, drugs, etc.) will be a strong competitive advantage.
• Ability to work independently and proactively
• Minimum 2-3 years’ work experience in a similar function.
• Good command of spoken and written English & Arabic.
• Good knowledge of the local market, specifically in the medical field.
• Accurate and structured way of working paired with excellent organization skills.
• Stress resistant and negotiating skills.
• Good computer skills

Interested to join? Apply now! The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates.

Please Note: "The position will be filled once we find the right candidate and the post is open for Jordanian nationals"

ICRC does not charge a fee nor request any favors at any stage of the recruitment process. If the candidate is asked for any fee or service against our Code of Conduct, he/she must report to code_of_conduct@icrc.org or https://icrc.integrityplatform.org/

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