Manager – Procurement

29 سبتمبر، 2022

0 8 3 دقائق

الوصف الوظيفي

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

Scope of Responsibilities

Manage, lead, monitor and supervise the operation of the procurement team in carrying out purchasing activities related to project procurement of products and services within the established purchasing procedures and in line with execution schedule and budget. Develop and manage the resources within budget in order to meet project work fronts.

Primary Duties

Comply with HSSE policy, procedures and legislation performance of duties.
Ensure compliance of subordinates with HSSE policy, procedures and legislation performance of duties.
Manage, lead and supervise the overall project procurement activities.
Manage the development, training, and performance of project procurement team and recommend career path for subordinates.
Set-up, recommend and oversee procurement department training requirements.
Consolidate reviews of staff performance for submission in form of recommendation to management.
Represent the procurement function in management meetings.
Identify, request and provide procurement resources based on the workload and projects requirements.
Assist in the development of project procurement plan and other associated documents required as part of project execution plan.
Maintain cognizance on new trends and proactively stay apprised on new products.
Identify new viable vendors by conducting market analysis and identifying product availability.
Identify potential vendors and sourcing new vendors to suit the optimum geographical location of the project.
Review and approve Inquiry Bidders' List (IBL).
Oversee bid opening in line with corporate/ project guidelines.
Review and approve commercial bid tabulation.
Analyse complex bid tabulations for compliance with established procedures, in order to achieve optimum selection decisions.
Review and approve shortlisting file note.
Review the commercial bid clarification requests, negotiate and finalize the open points to closure.
Conduct and oversee commercial negotiations with the vendors.
Review and approve Award Recommendations.
Approve Letter of Award (LOA), Purchase Order (PO) and Change Order (CO) and ensure compliance with the Delegated Authorities (DoA) & Delegated Authority Matrix (DAM).
Communicate what went wrong with unsuccessful bidders and encourage them to participate in future bids.
Coordinate the procurement side of proposal preparation, and ensure that the best prices are secured with longest possible validities, and shortest deliveries to meet operational targets.
Provide specialist advice and guidance on leading procurement practices; lead the identification, assessment and management of potential risks associated with different sourcing strategies.
Develop purchasing strategies based on market study, portfolio analysis, supplier financial assessment and past performances.
Make purchasing decisions based on project execution strategy, need and business policy.
Develop and manage the project procurement team including setting targets and monitoring performance.
Assist in the development and enhancement of procurement processes and systems for effective operations.
Establish guidelines for potential strategic alliances with major vendors including Frame agreements, pre bid commitments etc…
Participate and assist during internal and external audits and implement necessary actions to ensure compliance with procedures and policies.
Establish, and maintain an organizational structure and staffing to effectively accomplish the organization's goals and objectives; recruit, train, supervise, and appraise staff.
Operate Microsoft office applications and any other IT related software required for business operation.