Communications Assistant-SC5, Quetta, Pakistan
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WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
ABOUT JOB
Job Title: Communications Assistant
Grade: SC-5
Type of contract: Service Contract
Duration: 12 Months
Duty Station: Quetta, Pakistan
Vacancy Number: 173401
Date of Publication: 22 September, 2022
Deadline of Application: 5 October, 2022
This vacancy announcement is for Pakistani nationals only.
TERMS AND CONDITIONS
WFP offers a competitive benefits package including salary, pension, leave plus a medical insurance.
*Remote work if applicable or/FWA until return to office or travel is possible due to covid-19 restrictions.
JOB PURPOSE
Program Assistant Communications will assist the Provincial Office Balochistan through additional support rendered to the OIM & Performance Reports Officer in liaison with the partners, corroborate information and compile reports, photographs of the events and activities as per the WFP’s standards. Curation of materiel (text and data) to be shared with CO for official social media posts and drafting and / or editing of communications materials to highlight the outcomes of various programs and activities. This position is critical in view of the expansion of interventions in Balochistan under the new CSP 2023-27. Gathering and reporting timely information to all relevant internal and external stakeholders while closely working with OIM & Performance Reports Officer, this position will assist in establishing a standard operating picture of the WFP provincial office Balochistan.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide coordination, administrative and specialised services, to support staff in the development, preparation and execution of communications campaigns for target audiences.
2. Monitor and coordinate materials, schedules, facilities and clearances, and provide support for special events, and video/film, photographic and radio projects.
3. Conduct clearly defined research and prepare reports and provide data that enables informed decision-making.
4. Monitor traditional and social media and report relevant information to senior staff to inform the development and/or evaluation of communications activities and strategies.
5. Under clear guidance, prepare content for traditional and social media platforms and networks, and printed materials, to enhance coverage and support of WFP’s activities, ensuring consistency with corporate messages and standards.
6. Distribute communications guidelines for WFP staff to refer to when creating content.
7. Manage and maintain records and databases, such as journalist and media outlet contact lists, to ensure the information is accurate, organised and readily available for others to access.
8. Respond to a variety of queries and requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries.
9. Liaise with WFP staff and the media in a timely manner, to support aligned activities and an effective approach to communications within WFP.
OTHER SPECIFIC JOB RESPONSIBILITIES
10. Work closely with OIM and Performance Reports and ensure the timely delivery of data and narrative reporting requirements
11. Assist in drafting reports and collate material (infographics, photographs) and quantitative data.
12. Assist in event management and media coverage, ensure compilation of photographs project and event wise
13. Ensure photographs of all activities are captured from official camera as well as collection of photographs from the CPs.
14. Maintain library/ database of reference materials and photos. And ensure these are timely submitted to CO Communications Officer
15. Gather consent forms for beneficiaries’ photographs and recorded videos and maintain record
16. Contribute to the identification of best practices, lessons learned and case studies.
17. Take and maintain internal staff meeting minutes
18. Maintain hard and soft records of official correspondences (letters), minutes of the meetings, and relevant notifications of govt. line departments.
STANDARD MINIMUM QUALIFICATIONS
Education: Secondary School certificate supplemented by first level university degree (Mass Communication/Management Sciences/Information Management and or relevant field)
Language: General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
MINIMUM EXPERIENCE FOR ENTRY INTO THE ROLE
5 Years of experience in communications, reporting and media management.
Knowledge & Skills:
Communications, Information Management, Reporting, Photography and Media Management.
• Has demonstrated an ability to perform routine communication techniques and activities in line with WFPs operating standards through day to day work
• Has supported in providing ad-hoc guidance to new staff members
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
WFP Pakistan’s new Country Strategic Plan (CSP) 2023-2027 has been designed, in conjunction with government donors and other partners, to support the GoP in overcoming persistent malnutrition, high vulnerability to natural disasters, the effects of climate change and the declining smallholder production and productivity. Under the proposed Strategic outcome, 1 WFP will be supporting Pakistan's most vulnerable communities to become more resilient to climate change and other shocks, and to have enhanced capacity to improve their livelihoods by 2027.
WFP is delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty.
For its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war and conflict, WFP was awarded the Nobel Peace Prize in 2020.
In 2021, WFP assisted 128.2 million people in over 120 countries and territories. On any given day, WFP has 5,600 trucks, 30 ships and nearly 100 planes on the move, delivering food and other assistance to those in most need. These numbers lie at the roots of WFP’s unparalleled reputation as an emergency responder, one that gets the job done quickly at scale in the most difficult environments.
WFP’s efforts focus on emergency assistance, relief and rehabilitation, development aid and special operations. Two-thirds of our work is in conflict-affected countries where people are three times more likely to be undernourished than those living in countries without conflict.
This job is based in PO Quetta and job holder will report directly to Head of PO and/or designate.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Media and Influencer Relationship Management | Demonstrates ability to respond to and/or escalate needs of media and influencers within own scope of responsibility to raise the profile of WFP, build relationships and further organisational aims. |
| Media and Communication Expertise | Collates accurate and timely information presented in required format (i.e. written or visual materials) as well as verbally, to enable information flows and informed decision making on communications issues. |
| Specialised Knowledge in Communications | Exhibits specalised technical knowledge of communications channels processes, tools and techniques. In immediate area of responsibility, provides support in developing written, visual, audio and multi-media content for communications materials and suggestions for improved communications processes. |
| Sociopolitical Contextual Understanding | Shows awareness of the multilateral/interagency environment and the dynamics in which WFP operates which informs approach to daily tasks. |
| Communication Strategy and Planning | Demonstrates sound understanding of WFP communications strategy and effectively implements tailored media and communications plans which support the delivery of the strategy. |
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WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
