Programme Assistant (Coordination)I SSA5 I Cotabato (For Filipino nationals only)
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
CONTEXT
Under the overall supervision of the WFP Country Office as convening agency and direct supervision of the National Programme Support Officer/Head of Cotabato Field Office in Cotabato City, the successful candidate will support in coordination, reporting, consolidation of UN agencies implementation result, and secretariat of the project steering committee in coordination with UNJP implementing agencies, UNRCO and BARMM government. Additionally, s/he will be responsible for ensuring that implementing UN agency (WFP, UNDP, FAO and IOM) will submit timely project updates and participation in the Project steering committee.
JOB PURPOSE
To deliver a wide range of business support processes and activities for a specific professional area of work, to facilitate effective service delivery.
KEY ACCOUNTABILITIES (not all-inclusive)
The Programme Assistant (Coordination) will provide support in :
- facilitate communication and coordination amongst the government, the Resident Coordinators Office, UN agencies and with the Steering Committee on project development and regular reporting;
- ensure the monitoring of the operational risks and Fund performance;
- consolidate annual and final narrative reports;
- provide logistical and operational support to the Steering Committee; and
- serve as a focal point for the coordination with the national counterparts of the UNJP, and
- liaise with Administrative Agent on fund administration issues.
- Perform other such duties that maybe assigned
STANDARD MINIMUM QUALIFICATIONS
Education
• University degree in International Development, International Studies, Migration Studies, Political Science, Social Science, Peace and Conflict Studies, Communications, or a related field from an accredited academic institution with minimum four years of relevant professional experience.
• Completed High School degree from an accredited academic institution, with six years of relevant professional experience.
Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
• Experience in humanitarian and peace building programmes and capacity-building activities is an asset.
• Experience in working with UN agencies and/or NGOs is preferable.
• Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions.
Knowledge & Skills:
• Knowledge and understanding of Mindanao context is an advantage.
Language:
General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
- Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
DEADLINE FOR APPLICATIONS
The deadline for applications is on 05 October 2022, 11:59 PM.
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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
