Senior Procurement Coordinator

Senior Procurement Coordinator

– Senior Procurement Coordinator
Company: Industry: Non-Profit and Social Services Job Location: Amman, Jordan Career Level: Senior (Team Leader/Staff Supervisor) Date Posted: 15-09-2022 Ref. Number: 153261 Citizenships Jordan Residence Country Jordan Years of Experience 5 – 16
Senior Procurement Coordinator
Job Description and Requirements
Job Function/ Description:

Procurement:

Assist Director of Supply Chain & Administration in overseeing project procurement and contracts requirement and ensure compliance with company’s policies, SOP and any other applicable policies and regulations.

Review procurement packages prepared by procurement officers to ensure conformity with applicable procedures for review.

Monitor, participate in, and/or witness evaluation panels for significant procurement actions.

Develop or review selection memorandums prepared by procurement officers to ensure that all policy specified topics are fully and competently addressed.

To develop purchase order contract, grant agreement, or any other applicable contractual documents to be shared with director of supply chain and administration.

To develop RFQ/RFP to be published according to company’s policy.

Work closely with program teams to develop procurement plans on quarterly basis.

To evaluate internal needs and to develop plans for maintaining optimal supply levels.

Ensure invoices are received from vendors in a timely manner and that disbursement for procurement actions are made promptly.

To develop weekly and monthly procurement reports.

Property Management:

Directly supervise property management staff as assigned.

Help develop and maintain monthly, periodic and annual asset management plans aligned with the country strategy and budget, and in consultation with senior management.

Help develop and maintain monthly, periodic and annual asset management plans aligned with the country strategy and budget, and in consultation with senior management.

Plan and execute the asset verification, investigate and report on variances, make necessary recommendations to resolve discrepancies, and update the asset register for all offices and projects.

Prepare a monthly reconciliation with supporting documents of the asset registers to the relevant accounting records, and resolve uncleared items.

Report on asset management issues as required to internal and external stakeholders.

Administration:

Assist logistics staff in renewing company’s profession license as well as to be able to update commercial registration when needed.

Assist logistics staff in obtaining work permits and residencies for international staff.

To prepare necessary travel documentation for national and international trips to diverse locations.

Other duties assigned by director of supply chain & administration.
Required Education & Experience:

Bachelor degree in a related field area e.g. logistics management or business.

Minimum of
5
years’ experience in similar position with reputable non-governmental organization or private company with at least
2
years in a supervisory position.
Skills Required:

Excellent interpersonal and communication skills.

Ability to work in a multicultural context as a flexible and respectful team player.

Excellent organizational skills and ability to determine priorities and meet deadlines.

Ability to lead a team effectively and efficiently.

Ability to work independently and accurately in a fast-paced environment.

Advanced computer literacy; MS Word, Excel and email applications are preferable.

Fluent in written and spoken English and Arabic.

Having the ability to work under pressure.

Highest degree of personal and professional integrity.
Company: Industry: Non-Profit and Social Services Job Location: Amman, Jordan Career Level: Senior (Team Leader/Staff Supervisor) Date Posted: 15-09-2022 Ref. Number: 153261 Citizenships Jordan Residence Country Jordan Years of Experience 5 – 16للتقدم على الوظيفة