Supply Chain Specialist G6

Vacancy Notice

Open to Internal and External Candidates

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Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope

Under the overall supervision of the Senior Resource Management Officer (SRMO), Supply Chain Officer (SCO) in Jordan and direct supervision of the National Supply Chain Officer; and, in collaboration with relevant units at CO, the Sr. Supply Chain Assistant will be responsible and accountable for supporting the management of the supply chain activities in IOM Jordan.

Responsibilities and Accountabilities

1. Carry out and support coordination of procurement activities in the office, including revision and consolidation of purchase request forms, organization and evaluation of requisition processes and follow-up on purchase orders until the successful delivery of the goods, services or works and timely payment to suppliers.
2. Assist supervisors in more complex, higher-value purchases, including LTAs establishment
3. Support the development of procurement plans to analyze data to optimize purchasing power and facilitate the implementation of project activities; Analysis of the purchasing trends and historical records of most commonly purchased items for the purpose of forecasting demand and prepositioning the stock of relief items to reduce procurement lead times
4. Provide technical guidance to requisitioners and all staff in the office on preparation of specifications and procurement instructions and procedures. Participate in the development, evaluation, and updating of systems and procedures for procurement; suggest areas for improvement and risk-mitigation measures.
5. Collect data on supply chain operations to analyze purchasing trends, needs, and timelines to make recommendations on LTAs establishment, identify areas of supply chain operations to improve efficiency
6. Tracking contracts, agreements, and timely notification when agreements are to be expired.
7. Track LTAs expenditures and timely notify when the established ceiling is to be reached
8. Prepare monthly reports on the status of the open commitments and further follow up with a team and monitor their timely delivery. Analyze progress toward the achievement of the procurement plans and schedules
9. Coordinate the maintenance of files with all required documentation and the preparation and timely submission of reports and statistics.

General

1. Guide, train and may directly supervise staff in the Unit.
2. Participate in inter-agency procurement working groups when requested.
3. Perform such other duties as may be assigned.

Required Qualifications and Experience

EDUCATION

• University degree preferably in Business AdministrationSupply Chain Management, Data analysis or a related field from an accredited academic institution with four years of relevant professional experience; or
• High school diploma with six years of relevant professional experience
• Professional certification in CIPS or equivalent is recommended

EXPERIENCE

• Experience in supply chain area and working with vendors and service providers;
• Experience with data analysis
• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage
• Experience working in an international organization is an advantage.

SKILLS

• Excellent mathematical and analytical skills
• Working knowledge of data analysis and forecasting tools and ability to develop actionable insights from data
• Interpersonal skills and ability to build and improve trusting relationships
• Working knowledge of ERP (SAP, Oracle, etc)

Languages

REQUIRED

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in Arabic and English is required (oral and written).

DESIRABLE

Any of UN Languages

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES – Behavioural indicators – Level 2

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES – Behavioural indicators – Level 2

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.

Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.

Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.

Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Humility: Leads with humility and shows openness to acknowledging own shortcomings.

How to apply:

Interested Internal Candidates need to submit their application plus a motivation letter, updated IOM Personal History (PH) Form or E-recruit Internal Candidate profile generated from PRISM Portal through this form: Application Form

Interested External Candidates are invited to submit their applications plus a cover letter via Akhtaboot website, as per above mentioned date at the latest, referring to this advertisement and VN/Akhtaboot numbers #158268

Only Shortlisted Candidates will be contacted.

Posting period:

From 23 August 2023 – 06 September 2023

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank.

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