Sub Grant Compliance and Capacity Building Coordinator

About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do
their best work when they are diverse and every team member feels that they belong. We welcome
diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.
The Program / Department / Team (Program / Department Summary)
The Mercy Corps Finance Department is responsible for all financial functions in Amman, including
accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial
management and compliance. The Mercy Corps Finance Department ensures compliance with donor
regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the
Program Department, the Finance Department provides timely reports and assistance to the Country
Director and the Program team to ensure that financial resources are used efficiently and effectively.
The Position (General Position Summary)
Working in the Finance Department under the direction of the Sub grant Manager, the Sub grant
Compliance Coordinator is responsible for monitoring sub grants and sub grantees to ensure
compliance with the terms and conditions of the sub grant agreement. The Sub grant Compliance
Coordinator is also responsible for tracking sub grants and sub grantee requirements and for
maintaining all sub grant financial files. The Sub grant Compliance Coordinator is technically
responsible for supervising sub grant compliance officers/assistants/senior officers.
Essential Responsibilities
Sub-Grant Financial Management: –
1. Conduct and review sub grantee pre-award assessments and recommend modifications to the sub
grant agreement and/or monitoring plan to lessen financial and compliance risks.
2. Prepare draft sub grant agreements and budgets.

3. Following up and recommend special award conditions to be completed by grantees in order to
establish or strengthen financial management and accounting systems in order to more effectively
manage and report on funds, goods and services provided under sub awards.
4. Review and direct the sub grant compliance assistants/officers in reviewing the sub-grantee
financial reporting package, amounts, calculations and supporting documents, ensuring
compliance with supporting documentation matrix and ensuring all transactions are eligible and
well documented. Provide detailed feedback and guidance to Sub grantee finance focal points to
make corrections and/or provide additional written information as needed to close financial reports
5. Responsible for tracking the partners’ /CBOs submission of financial reports and payments to
ensure timely transfer of resources, avoid delays in implementation after reviewing the subgiants
Request for Payment, and reconciled with general ledger.
6. Following up on all sub grant compliance issues, audits, and document resolutions.
7. Maintain sub grant tracking as well as financial files in accordance with the Field Finance Manual.
8. Conduct partner/CBOs site monitoring visits as per monitoring plan and provide report to Sub grant
& Compliance Manager and monitor the sub grant compliance assistants/officer`s visits as per
monitoring plan.
9. Take the lead on the sub grant closeouts ensuring that all requirements of the sub grant
agreement have been met and that sub grant funds have been properly settled.
10. Recording reviewed reports in NAVIGATOR.
11. Conduct himself/herself both professionally and personally in such a manner as to bring credit to
Mercy Corps and to not jeopardize its humanitarian mission.
12. Prepare partners monthly BVAs reports for effective programs.
13. Review partners procurements plan.
14. Other duties as assigned.
Capacity Strengthening and Support to Local Partners: –
1. Work closely with partners/CBOs to identify capacity development priorities in financial
management, reporting, etc.
2. Conduct finance and compliance training for local partners/CBOs, including orientation for new
hires, making visits to partners’/CBOs offices, providing necessary resources or materials, etc.
3. Provide guidance to grantees in how to meet special award conditions, including providing
templates for procurement, accounting, HR and financial management as relevant. Meet with
grantees to explain the best practices in these procedures and support their customization of
these policies.
4. Responsible for financial management capacity support to partners/CBOs through on-going
support, coaching, and mentoring throughout sub-grant lifecycle and in line with agreed-upon
capacity development plans.
5. Collaborate closely with program staff to ensure capacity development support to
partners/CBOs is tailored, targeted and responsive to their organizational needs and priorities.
6. Creatively problem solve with partners/CBOs to develop protocols and procedures that are both
compliant and contextually appropriate.
7. Work with partners/CBOs to develop their financial policies/procedures as required.
8. Follows up on financial capacity development plan effectiveness and participates in lessons
learned sessions to create actionable items for future improvement for both the Project and its partners/CBOs.

Operational Finance: –
1. Be familiar with the field finance manual, procurement manual and any additional MC Regional
or MC Jordan policies (National Staff Policy Handbook, cash management, regional travel, etc).
2. Be knowledgeable and stay abreast of Mercy Corps financial sub awards policies and
procedures and Donor regulations.
3. Conduct himself/herself both professionally and personally in such a manner as to bring credit
to Mercy Corps and to not jeopardize its humanitarian mission.
4. Other duties as assigned
SECURITY
1. Ensure compliance with security procedures and policies as determined by country leadership.
2. Proactively ensure that team members operate in a secure environment and are aware of
policies.
Supervisory Responsibility
The Sub grant Compliance Coordinator is responsible for managing and leads Sub grant compliance
and capacity building Assistants/officers/Senior Officers, and ensure Communicates company goals,
safety practices, and deadlines to team. Motivates team members and assesses performance.
Provides help to management, including hiring and training, and keeps management updated on team
performance and develop clear communication skills that would allow the Sub grants coordinator to
clearly communicate what the responsibility of the team members are to be able to effectively conduct
day to day miscellaneous activates.
Accountability
Reports Directly To: Sub grant Compliance & Capacity Building Manager
Works Directly With: COP, DCOPs, Project Officers, Coordinators, Manager and Field Finance
staff if any

Accountability to Participants and Stakeholders
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our
program participants, community partners, other stakeholders, and to international standards guiding
international relief and development work. We are committed to actively engaging communities as
equal partners in the design, monitoring and evaluation of our field projects.

Minimum Qualification & Transferable Skills
• Six or more years of finance experience, including budgeting and grant management or auditing
• A university degree in finance, accounting or a related business field is required.
• Three years’ experience in the Finance Department of an non-governmental organization
• Good understanding of major international donor rules and non-profit accounting
• Prior experience with computerized general ledger software
• Advanced computer skills in MS Office programs, particularly Excel and Access.
• Strong analytical skills coupled with a solid understanding of financial and procurement
systems; Prior auditing experience is considered a plus
• Excellent oral and written English skills
• Prior experience with grant to private sector is a plus.
• Experience in USAID regulation is a required.

Success Factors
The ability to interact effectively with international and national personnel is required. A demonstrated
ability to multi-task, meet deadlines and process information in support of changing program activities is
necessary. A high professional standard of finance and procurement ethics as well as the willingness
and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
The ability to effectively monitor subgrantee compliance as well as to provide support and training for
subgrantee personnel is critical. The Subgrant Compliance Coordinator must be willing to travel to
Mercy Corps field offices, subgrantee offices and project sites.
Competencies
• Delegating Responsibility
• Action-oriented
• Decision-Making Skills
• Attention to Detail/accuracy
• Analytical Thinking
Living Conditions / Environmental Conditions
The position is based in Amman, Jordan or other Middle East Mercy Corps locations and it requires up
to 40% travel to support country programs, which may include travel to insecure locations where freedom of movement is limited and areas where amenities are limited. Housing for this role is in individual housing and staff will have access to good medical services and the living situation is of a high standard.

Ongoing Learning
In support of our belief that learning organizations are more effective, efficient and relevant to the
communities we serve, we empower all team members to dedicate 5% of their time to learning activities
that further their personal and/or professional growth and development
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment
to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking,
we are better able to leverage the collective power of our teams and solve the world’s most complex
challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives
and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best
work of their lives.
We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and
evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We
actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger
and have sustained global impact.
We are committed to providing an environment of respect and psychological safety where equal
employment opportunities are available to all. We do not engage in or tolerate discrimination on the
basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or
ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other
protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work,
whether team members, community members, program participants or others, are treated with respect
and dignity. We are committed to the core principles regarding prevention of sexual exploitation and
abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual
exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe
and inclusive work environment, team members are expected to conduct themselves in a professional
manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and
values at all times. Team members are required to complete mandatory Code of Conduct elearning
courses upon hire and on an annual basis.

للتقديم على الوظيفة من خلال الموقع الأصلي