Logistics Officer P3 (Commodity Tracking and Accounting) – RBC Yemen, Sana’a
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees. We encourage qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
Are you a Logistic Officer interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organisation investing in its people?
If so, an exciting & fulfilling career awaits you!!! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.
DEADLINE FOR APPLICATIONS
Applications must be submitted by Tuesday, September 5th, 2023 (11:59 PM CET)
WHO WE ARE
The United Nations World Food Programme (WFP) , a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org/ and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.
WHY JOIN US?
- WFP is a 2020 Nobel Peace Prize Laureate
- WFP offers a highly inclusive, diverse and multicultural working environment
- WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities
- A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe
- We offer attractive compensation package (please refer to Terms and Conditions section)
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.
Language: International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.
National Professional: Fluency (level C) in English language and the duty station’s language, if different.
ORGANIZATIONAL CONTEXT
WFP’s emergency response in Yemen is the agency’s largest anywhere in the world, and is the largest sustained emergency operation in history, providing lifesaving monthly food assistance to 10+ million people most in need. WFP also provides nutrition support to 1.7 million children and mothers and delivers school meals to 850,000 children each day.
JOB PURPOSE
To lead field logistics operations or provide technical support in HQ, partnering with the key supply chain functions to ensure an integrated supply chain approach to meeting the food assistance needs of beneficiaries.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the direct supervision of the Country Office (CO) Head of Operations and the overall supervision of the Head of Supply Chain, the incumbent shall perform the following duties:
• Supervise and guide the Inventory Management / Commodity Accounting unit (CAU) in the CO. and provide technical guidance and oversight of CAU activities throughout the country inclusive of all area offices (AOs) and country office.
• Ensure adequate Commodity Accounting controls in relation to Logistics Execution Support System (LESS) are in place for all Yemen operation, and regularly monitor compliance; including clear documentation flow, good quality documentation, and accurate, qualitative, and timely data inputs; standard logistics business processes/SOPs have been established and are followed in the CO/AOs.
• Ensure CO/AOs organizes timely and regular Physical count exercises, capturing the physical stock counts, with regular or systematic individual and collective reconciliation (physical Stocks vs. LESS system stocks) per store, warehouse, and date.
• Ensure full and timely compliance to cooperate reporting requirements deadlines (IPSAS Compliance, Annual Closure Reports, Stock reports, unconfirmed deliveries, Commodity age reports, LESS/COMET reconciliation, etc.)
• Ensure Commodity Accounting principles in line with the corporate requirements and standard logistics business processes/SOPs have been established in CO and AOs and are followed.
• Monitor Grant Terminal date of disbursement (TDDs)and liaise with the relevant parties to ensure full compliance with the donors’ requirements, guidelines and restrictions on commodity usage.
• Develop staff capacity by developing and implementing training strategies based on identified training needs of all stakeholders (Logistics, Program, Resource Management, and other key users).
•Provide oversight, guidance, and support to logistics staff performing day-to-day operational activities in the system in line with their duties and responsibilities in CO and all AOs.
• Ensure clear commodity accounting guidance on:
• Project closure and Resource Transfers,
• Loans and or reallocation Management and control
• Commodity status management
• Loss registration and certification
• Work closely with the regional bureau, HQ, any other WFP office handling Yemen stocks and Country Office Supply chain , Budget and Programming, and Program units to ensure that all loans, swaps, repayments, relocations, and diversions are properly recorded and provide regular status to CO Management.
• Verify and endorse reasons for offline transactions using HTS and closely monitor backlog build-up.
OTHER SPECIFIC JOB REQUIREMENTS
As required, guide/support and monitor backlog recovery to bring the system to live operations.
• Liaising with Logistics Officers in the various area offices, reviewing LESS setup with a focus on connectivity, staffing, reporting, warehouse capacities, and utilization.
• Streamline Port Ops ensuring that the Ocean leg of consignments arriving in the CO is available, liaising with relevant units in HQ as required.
• Liaising with the Shipping units in the Area Offices to ensure the full reconciliation of all vessel arrivals and meeting all reporting requirements.
• Ensuring the timely registration of all deliveries and confirmation to Warehouses and/or Cooperating Partners,
• Ensure timely and accurate issuance of Consolidated Delivery Report (CDR) to Transporters and all service providers to support the invoicing process.
• Ensure timely reconciliation of LESS and COMET figures.
• Provide all needed reports, analysis for donors’ or management to enable decision making.
• Perform all duties which are required within the context of the operation.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Supply Chain Management and Optimization | Analyses context of country challenges in order to lead the design and management of supply chain network, to proactively mitigate and/or address dynamic supply chain challenges, to ensure operational optimization. |
| Planning, Project & Resource Management | Demonstrates the ability to design and manage the full lifecycle of project management, including planning, engaging with partners and key stakeholders, budgeting, strategically allocating material and human resources, implementation and reporting. |
| Information Management & Reporting | Ability to proactively identify gaps in information and findings, analyse and evaluate information, develop statistics, and translate into information management products to facilitate decision making and demonstrate performance. |
| Market Analysis, Contracting and Operational Execution | Demonstrates ability to analyse market trends, designs concepts of operations, negotiates and establishes contracts with WFP partners and service providers, ensures compliance with WFP rules and regulations and effectively executes logistics operations. |
| Warehouse and Inventory Management | Plans, coordinates and manages service providers and warehouse operations to promote safe, efficient, and sustainable operating procedures in the face of changing climates and conditions within region of expertise. |
| Technical Assistance and Coordination | Actively establishes and maintains networks, leads coordination and the provision of technical assistance, while demonstrating the ability to represent WFP to a broad spectrum of key stakeholders (e.g. providing services, and working with NDMOs/NDMAs). |
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience evaluating and selecting service providers and third parties.
• Experience identifying transportation operations risks and maintaining documentation on emergency logistics preparedness.
• Experience determining with Supply Chain actors best transport modality/timing and liaising with agents and suppliers to meet deadlines.
• Experience preparing and managing transport and project budgets.
• Experience managing integrated air, sea, and land transport operations.
• Experience supervising professional staff.
• Experience in working in insecure and difficult environments.
• Experience working with interagency partners to assess and coordinate emergency/non-emergency response.
TERMS AND CONDITIONS
This is an International Professional position and is open to all nationalities.
Mobility is and continues to be, a core contractual requirement in WFP. The selected candidate will be employed on a fixed term as well as a rotational contract with a probationary period of one year.
WFP offers an attractive compensation and benefits package in line with ICSC standards (http://icsc.un.org) including basic salary, post adjustment, relocation entitlement, visa, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance.
The selected candidate will be required to relocate to Sana's, Yemen to take up this assignment.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
- We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable)
- Once your profile is completed, please apply, and submit your application
- Please make sure you upload your professional CV in the English language
- Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
- Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
- Please contact us at [email protected] in case you face any challenges with submitting your application
- Only shortlisted candidates will be notified
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
