Tally Clerk
Career Opportunities: Tally Clerk
Duty station: Monrovia, Liberia | 12 Months
🚩 Vacancy Announcement n°: 829085
📢 Job Title: Tally Clerk
📌Type of Contract: Service Contract/ Level 2
➡️ Unit / Division: Health Supply Chain
📍 Duty Station: Monrovia
➡️ Duration: 12 months (Renewable based on funding and performance)
⏰ Closing date: Thursday, 31 August 2023, midnight (Liberia Time)
About WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
To learn more about WFP, visit our website and follow us on social media to keep up with our latest news: LinkedIn, Instagram, Facebook, and Twitter.
What will you do in this position?
Under the supervision of the Logistics Officer, the Tally Clerk will be responsible for the warehousing of products and preparation of orders.
Why work with us?
➡️ Meaningful and impactful careers:
Our day-to-day work makes a difference in the lives of the people we serve
➡️ Continuous learning and training:
We provide learning tools for our staff to continually develop their careers
➡️ Multicultural and stimulating work environment:
We encourage gender and cultural diversity to make our teams stronger
Join us to make a difference in Liberia!!
How can you make a difference?
In this position, you will have to:
- Warehousing of products and preparation of orders
- Participate in the receipt/dispatch, verification, and storage of products in the warehouse(s) following the WFP-established guidelines and standards.
- Ensure storage capacity when receiving international orders.
- Prepare the storage space.
- Implement and maintain accurate stacking and adequate handling of products during unloading, checking, and storage to avoid damage to products
Participate in the preparation of product orders in the warehouse(s)
- Ensure that the products are checked during preparation (FEFO/FIFO recommendations, respect to batch) per the packing list.
- Ensure the correct handling of the products during preparation, packaging, and transfer of the packages to avoid damaging them.
- Report any anomaly to the warehouse manager, who will follow up.
Participate at the request of the Warehouse Manager or the storekeepers in the inventory and organization of the stock
- To check the order of the various items in stock.
- Checking the presence and completion of stock cards for each batch of product received at the warehouse.
- Respect the stock control procedures.
- Take inventory after each movement of a batch of products and conduct periodic physical inventory checks following established guidelines and standards.
- Participate in stock reconciliation with the mSUPPLY and Pharmacy teams.
- Participation in deliveries (At the request of the project management)
- Ensure the preparation of orders for the various health facilities in Liberia.
- Ensuring the necessary documentation (packing list and waybill) to take the packages out of the warehouses.
- Checking the conformity of orders with the documentation before they leave the warehouses.
- Ensure effective handling of products during dispatch, preventing any damage.
- Supervising the handling team during parcel loading operations.
- Ensuring compliance with delivery SOPs in cases where they may be called explicitly upon to make deliveries in regions.
- Documentation
- Update the management tools (batch sheet, daily stock report, parcel transfer register, etc.) for each stock movement in the warehouses.
- Update the documents relating to each delivery (waybill, checklist, packing list, etc.).
- Ensure proper storage/archiving of documents.
- Cleanliness and maintenance of equipment
- Ensure the cleanliness of the warehouse inside and outside.
- Supervise the warehouse cleaning after loading/unloading and reconstitution exercises in the warehouse.
- Ensure maintenance of warehouse equipment in good working order.
- Ensure that fire-fighting equipment is in place and working order.
- Be able to use fire extinguishing equipment.
- Supervision and Management
- Supervise the daily laborers' work and provide on-the-job training to improve their knowledge and capacity.
- Immediately report any deviation to his/her superior.
- Carry out the tasks of the Storekeeper in his/her absence.
To join us in saving lives, changing lives, you will have for…
Education: Completion of secondary or high school education.
Knowledge, Skills & Experience Required:
- Minimum of 2 years’ experience in a similar position (Tallying or Basic Logistics).
- Must be organized and able to work in a team.
Language: Fluency (level C) in English language.
Deadline for application: Thursday, 31 August 2023, Midnight (Liberia Time)
Before you apply…
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting an inclusive work environment in which diversity is valued and where no form of discrimination is tolerated. We aim to achieve parity in our teams in Liberia.
Female applicants and individuals with disabilities are especially encouraged to apply.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
