Logistics Assistant – mSupply
Career Opportunities: Logistics Assistant – mSupply
Duty station: Monrovia, Liberia | 12 Months
🚩 Vacancy Announcement n°: 829075
📢 Job Title: Logistics Assistant – mSupply
📌Type of Contract: Service Contract/ Level 5
➡️ Unit / Division: Health Supply Chain
📍 Duty Station: Monrovia
➡️ Duration: 12 months (Renewable based on funding and performance)
⏰ Closing date: Wednesday, 30 August 2023, midnight (Liberia Time)
About WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
To learn more about WFP, visit our website and follow us on social media to keep up with our latest news: LinkedIn, Instagram, Facebook, and Twitter.
What will you do in this position?
Under the supervision of the System Manager, the Logistics Assistant will contribute to the completeness, timeliness, and quality of the information in the mSupply database.
Why work with us?
➡️ Meaningful and impactful careers:
Our day-to-day work makes a difference in the lives of the people we serve
➡️ Continuous learning and training:
We provide learning tools for our staff to continually develop their careers
➡️ Multicultural and stimulating work environment:
We encourage gender and cultural diversity to make our teams stronger
Join us to make a difference in Liberia!!
How can you make a difference?
In this position, you will have to:
- Ensuring data is accurately captured for stock movements at the Central Medical Store level (reception of cargo, warehousing, inventory…), data entries with all relevant data including unit value, volume, and weight.
- Making every effort to ensure that the Warehouse Manager/Pharmacist issues the necessary documents when transferring responsibility for the cargo, ensuring that the information and the cargo transferred match the request originally submitted by the donors.
- Track and send all items with missing information to the supervisor so that the necessary research can be done to ensure complete data entry in the system (including unit value, volume, weight, etc…).
- Assist in avoiding any discrepancies in the information provided and ensure that the actual actions/information have been recorded in mSupply.
- Record all logistics transactions related to stock movement in mSupply and ensure that all information available in the paper documentation is transferred back into the system.
- Ensure that activity reports are provided according to the procedures and processes defined by the organization and correspond to the operational needs of the report requesters.
- Produce from the data exported from mSupply, the necessary reports and dashboard needed to respond to the requests made. The use of Excel in this case is essential.
- Perform any other duties assigned by the supervisor.
To join us in saving lives, changing lives, you will have for…
Education: Completion of a secondary education and experience in logistics management, computer science, or other related field. A combination of experience in these fields would be an asset.
Knowledge, Skills & Experience Required:
- Minimum of 3 years experience in logistics (transportation, warehousing, purchasing).
- experience in customer service and cargo tracking.
- Production of logistics activity reports/data entry and knowledge of supply chain management procedures.
- Organized and structured.
- Able to follow procedures and processes (logistics supply chain).
- Able to meet deadlines and work under pressure alone or as part of a team. Good written and oral communication skills.
- Good analytical skills.
- Able to prioritize tasks and organize work independently.
- Willing to train and build capacity and flexibility.
- Extensive MS Excel skills (pivot tables and charts).
Language: Fluency (level C) in English language.
Deadline for application: Wednesday, 30 August 2023, Midnight (Liberia Time)
Before you apply…
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting an inclusive work environment in which diversity is valued and where no form of discrimination is tolerated. We aim to achieve parity in our teams in Liberia.
Female applicants and individuals with disabilities are especially encouraged to apply.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
