Procurement Workforce Review and Planning Consultant – Supply Chain Division – Rome, Italy or remote
Consultancy opportunity for 11 months, based in Rome, Italy or home-based
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency fighting hunger worldwide, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.
The Norwegian Nobel Committee has awarded the Nobel Peace Prize 2020 to the World Food Programme for its efforts to combat hunger and its contribution to bettering conditions for peace in conflict-affected areas.
At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org/ and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.
ABOUT SUPPLY CHAIN DIVISION
The United Nations World Food Programme (WFP) Supply Chain Division (SCO), with over 5000 trucks, 50 ships and close to 100 planes on the move every single day in over 120 countries and territories, together with its partners, operates a global network to deliver life-saving food assistance to the most hard-to reach places.
The mission of WFP is to end global hunger. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas.
Supply chain management is at the core of WFP’s humanitarian response and therefore an area of constant strategic focus. Over 4,500 supply chain staff work around the clock to deliver food assistance to beneficiaries in some of the most complex environments. Empowering our staff with the right expertise and skills is critical to our success. SCO is committed to offer an innovative and effective learning journey to all of its workforce.
WHY JOIN US?
- WFP is a 2020 Nobel Peace Prize Laureate
- WFP offers an inclusive, diverse, and multicultural working environment
- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs.
JOB PURPOSE
Pursuant to the procurement business review and the procurement strategy which focuses on talent management, The Procurement Branch within the Supply Chain Division (SCOP) is seeking to conduct a comprehensive workforce analysis and staff mapping exercise.
Under the supervision of the Chief of Procurement and working closely with Supply Chain Workforce Management (SCOW) and HR counterparts, the consultant will be responsible for delivering a comprehensive analysis of the Procurement workforce and staffing trends, gaps, and needs to inform and strengthen workforce management and strengthen existing corporate recruitment and capacity strengthening initiatives.
Due to the nature of the work, the consultant should have high-level HR and workforce planning expertise, and a solid understanding of large-scale humanitarian operations.
KEY RESPONSIBILITIES (not all-inclusive)
Workforce Mapping & Analysis
- Launch and manage a comprehensive workforce analysis and mapping exercise of the global Procurement Workforce in close collaboration with Procurement Managers at HQ and in the field, and SCOW and HR counterparts;
- Develop a consolidated matrix and database for the global procurement workforce with data on types of Procurement operations and volumes of purchase, staffing structure, Terms of References (TORs), skills, competencies, levels, and responsibilities, aligning with ongoing corporate processes and available systems;
- Review current ToRs across the Procurement function and develop a consolidated matrix of roles, functions, competencies, skills, and experience for different contract types and levels;
- Develop and propose a strategy for ‘right-size’ (Target Operating Model) Procurement profiles in Country Offices, Regional Bureaus, and HQ;
- Analyse trends, gaps, and needs related to the procurement workforce to inform strategic planning, while ensuring alignment with existing corporate HR and Supply Chain workforce management initiatives;
Workforce Strategy
- As required, support the Procurement Unit with routine management of the unit’s HR requirements including support with generation of ToRs, monitoring of progress with recruitment and extension processes, and follow-up on PACE status;
- Develop a standard package of Procurement TORs for different contract types and levels in close coordination with HR and Supply Chain Workforce Management (SCOW) counterparts;
- Based on market research and applying recommendations from the recent Procurement Business Process Review (BPR), propose the creation of positions within Procurement not currently available in WFP;
- Act as the focal point for the Procurement Unit responsible for the organization and management of best-practice recruitment processes in-line with corporate HR policy and SCOW guidance;
- Act as the focal point for Learning & Professional Development and Knowledge Management in-line with Supply Chain Workforce Management initiatives and corporate policy;
Support related to Deployments and Field Operations
- Support the SCOW deployment focal point in expanding the pool of Procurement profiles;
- If required, propose candidates to the SCOW deployment focal point to address staffing needs.
DELIVERABLES
- Deliver a comprehensive report based on an analysis of the current Procurement Workforce linked to volumes of purchase and type of operations.
- Complete accurate mapping of Procurement profiles, compliant and aligned with corporate systems.
- Present a comprehensive Procurement staffing gaps and needs analysis.
- Recommend a right size/Target Operating Model between volume of purchase and level of staffing.
STANDARD MINIMUM REQUIREMENTS
Education
- Advanced university degree in Human Resource Management, Public or Business Administration, Industrial Psychology, Development Economics, Public Administration, International Relations or other relevant fields, or First University degree with additional years of related work experience or trainings/courses.
Experience
- Five or more years of postgraduate professional experience in Human Resources or Business Administration with an interest in international humanitarian development.
Knowledge and Skills
Specialised knowledge of HR best practices, techniques, and processes with some understanding of the basic theoretical background.
Knowledge and experience of working in Supply Chain or Procurement is desirable.
Ability to supervise and support more junior and/or less experienced members of the team.
Ability to work with minimal supervision.
Ability to analyze data, draw conclusions and recommend a course of action.
Good communication skills required to give and receive information and work with a variety of individuals.
Ability to establish and maintain effective relationships with clients and provide client-oriented service.
Ability to identify client’s needs and match them to appropriate solutions.
Language
- Fluency (level C) in English language. Knowledge of a second UN language is desirable.
TERMS AND CONDITIONS
WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.
Please visit the following websites for detailed information on working with WFP:
http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.
DEADLINE FOR APPLICATIONS
Application deadline: Thursday 31 August (midnight Rome time)
Your CV must be submitted in English
All employment decisions are made based on organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. All selected candidates will therefore undergo rigorous reference and background checks.
Qualified female applicants from developing countries are especially encouraged to apply. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
