Procurement Officer NOC
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
POSTING DATES
Opening date: 15th August 2023 Closing date: 28th August 2023
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
MINIMUM QUALIFICATIONS
Education: Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field, or First University degree with an additional relevant work experience and/or training/courses.
Language: International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.
National Professional: Fluency (level C) in English language and the duty station’s language, if different.
ORGANIZATIONAL CONTEXT
These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) or Country Officers (COs). Job holders may report to a more senior Procurement Officer, or the Country/Deputy Country Director, Deputy Regional/Division Director or the designate. Job holders typically support diverse initiatives or multi-country operations or lead operations within a CO. Job holders are likely to be operating in an environment where the complexity of managing procurement operations is moderate e.g. may include a varied range of goods and services, food procurement and cash and vouchers.
KEY ACCOUNTABILITIES (not all-inclusive)
1.Consolidate and analyse data from which to inform Country sourcing strategies or plan specialist procurement initiatives that support effective and cost optimising purchase decisions.
2.Provide oversight, guidance and support with / to Country Offices with relatively straight forward procurement needs (moderate value commodities, delivering programmes of a similar nature) on implementing best practice procurement policies and procedures, ensuring a strategic, forward purchasing approach to procurement in compliance with wider WFP policies, standards and regulations.
3.Conduct compliance checks on procurement actions using a risk-based approach, including for CO and AO level procurement activities
4.Lead the implementation of procurement projects of moderate complexity or manage operational activities for a Country Office (e.g. issue tenders, evaluate offers and negotiate/award contracts), to ensure successful procurement of food and non-food commodities or services.
5.Collate information and draft appropriate responses to recommendations to support auditing of procurement activities and ensure conformity with compliance rules.
6.Identify, develop and maintain strong relationships with all relevant suppliers and vendors to enable WFP to maximise the value of the service delivered.
7.Manage and coordinate effective relationships with inspection and superintendent firms to ensure quality control, specification conformity, volume assessment, monitoring and verification of deliveries.
8.Work in close collaboration with cross functional counterparts to align procurement activities and promote an integrated supply-chain approach to food assistance.
9.Coordinate and prepare accurate and timely reports of procurement activities to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
10.Manage individual procurement officers or small procurement teams ensuring appropriate development and enable high performance.
11.Build capacity of WFP staff and external partners to take a strategic and proactive approach to the procurement of food and non-food commodities and services e.g., through provision of training sessions.
12.Contribute to preparedness actions, providing technical recommendations and guidance and monitor the management of procurement specific risks.
13.Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
14.Other as required.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Tendering & Contracting | Demonstrates ability to establish and manage complex arrangements with WFP partners during the tendering/ contracting process to increase the value that WFP receives. |
| Vendor Management | Applies knowledge of local and international vendor sources and networks to conduct cost-benefit analysis of alternative vendors to consolidate options and assess suitability. |
| Commodity/Product/Service Intelligence | Selects appropriate products and/or services in own area based on a basic understanding of sources, country requirements, and public procurement principles/practices. |
| Systems & Reporting | Applies in-depth knowledge of procurement tools systems, Corporate operating System and recommends new approaches to influence reporting capabilities. |
| Ethics & Compliance | Actions audit queries and process improvements in line with ethics/compliance standards, donor requirements, and operating procedures. |
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Experience communicating and coordinating with UN agencies/ large international conglomerates.
- Experience working with food commodity markets (incl. experience with freight markets) as well as goods and services needed in support of WFP’s Operations and its related market intelligence.
- Experience working with vendors.
- Has experience with budgeting, pipelines and related issues in WFP Corporate Systems.
TERMS AND CONDITIONS
Contract Duration: 12 months (Initial)
DEADLINE FOR APPLICATIONS
28th August 2023
WFP does not charge any application fees to candidates.
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
