Finance Officer

Job Description and Requirements

JOB TITLE: Finance Officer

LOCATION: Amman and field visits as needed, Jordan

REPORTING TO: Finance Manager

OVERALL PURPOSE
Working as an important member of a diverse team who are committed to serve the world’s most vulnerable with practical and compassionate care the Finance Officer supports many of the financial activities of the programme. On a day-to-day basis the Finance Officer carries out a variety of accounting functions required to ensure that the financial needs of the programme are met and that all financial transactions are carried out and recorded accurately, timely and in accordance with donor, HQ and Medair Jordan guidelines

PROJECT OVERVIEW
In Jordan, approximately 85% of Syrian refugees are living in host communities where they are renting accommodation and trying to survive without the level of services offered in formal camp settings. Medair is working to help support host communities and refugee families who are not living in camps through providing cash, NFI, shelter, health and nutrition support to meet essential needs of the most vulnerable and increase their protection and resilience.

FUNCTIONAL LINKS
Internal:

• Finance Manager
• HR Officer and Finance Officers
• Project Managers
• Cash and Health project staff
• Other Medair management, project and support staff

External:

• Local authorities (Income tax department, Social Security department, etc)
• Banks

KEY RESPONSIBILITIES:
Finances and Accounting

• Carry out the day-to-day accounting functions of the programme including, but not limited to:

1. Managing and handling in-country cash, ensuring sufficient amounts are available at all times and that necessary security measures are in place and are being followed
2. Conducting regular cash counts and bank reconciliations, verifying amounts held, and reporting any discrepancies
3. Paying supplier invoices either directly or in conjunction with colleagues and in accordance with agreements made
4. Supporting colleagues in cash handling and financial transactions, providing coaching and guidance as required
5. Ensuring all financial transactions are carried out in accordance with the Medair guidelines and procedures and any donor requirements
6. Enter financial transactions timely in Medair’s financial accounting system

• Carry out the weekly & monthly accounting functions of the programme including, but not limited to:

1. Produce accurate weekly accounts within the agreed timeframe, including the compilation and finalization of weekly expenses for designated cash and/or bank accounts
2. Paying staff salaries and allowances as agreed, ensuring that all required statutory deductions are made and subsequently paid to the appropriate authorities
3. Gather cash need forecast from Budget Holders, review for accuracy and completeness, and consolidate it in the monthly cash needs forecast for the Country Programme, ensuring that money is transferred between locations and banks in a timely manner

• Support the Cash & Health programme team with the Cash Assistance programme by having frequent bank contact to ensure beneficiary IRIS/ATM accounts are created or recharged.
• Support and review local partners’ financial reports, when requested, and follow up where needed to ensure that Finance Procedures are followed to fulfill obligations to Medair and donors
• Support internal and external (local partner) financial audits, when requested, providing all information required by local legislation, donors, HQ, or other bodies
• Assist budget holders in the creation of project/base budgets
• Report immediately any possible fraud or theft to the Finance Manager

Administration

• Ensure a clear and transparent paper trail is adhered to for all financial transactions and that all filing and archiving is in line with Medair and donor requirements which follows international accounting standards.
• Timely monthly scanning of all financial transactions and preparing for shipment to HQ

Communication

• Maintain open and frequent communication, where applicable, with the Finance Manager, Management, and the HQ Finance Officer concerning all financial issues
• Ensure colleagues are informed of the required finance procedures, be available to answer any finance-related questions, and to provide coaching and guidance as necessary

Quality Management

• Adhere to all financial internal controls by using and promoting the Medair Finance Manual of Procedures and other operating procedures, ensuring that all standardised formats are used and guidelines are followed
• Treat personal-, financial- and programme data with confidentiality

Remain flexible to assist in other duties or other tasks as required.

QUALIFICATION / EXPERIENCE:
Qualification
ESSENTIAL

• Qualification in a numerical subject such as accounting

DESIRABLE

• Bachelor degree in accounting or equivalent

Work Experience
ESSENTIAL

• At least 2 years of work experience in a finance / administration position
• Proven experience of managing processes and tasks involving multiple stakeholders

DESIRABLE

• 2 years of experience in a not-for-profit organisation (e.g. international NGO)

Languages
ESSENTIAL

• Excellent Arabic.
• High level of written and spoken English.

IT
ESSENTIAL

• Good working knowledge of Microsoft Excel, Word and Outlook

DESIRABLE

• Experience in working with different accounting packages

SKILLS / ATTRIBUTES:
Motivation
ESSENTIAL

• Enjoys a challenge, works hard to achieve objectives, compassionate

DESIRABLE

• Enthusiastic, self-motivated

Team-building
ESSENTIAL

• Team-player with good inter-personal skills, cross-cultural understanding, and clear communicator (skilled in oral and written communication).

DESIRABLE

• Encouraging, supportive
• Previous experience of working in a multi-cultural international team

​Adaptability
ESSENTIAL

• Capacity to work under pressure and manage personal stress levels
• Able to prioritise work to meet deadlines. Creative, open-minded, flexible, self-learner

DESIRABLE

• Willingness to be stretched professionally & personally

Technical expertise
ESSENTIAL

• Good attention to detail, accurate
• Problem solving ability
• Excellently organised and structured
• Competent with administrative tasks
• Experience in dealing with banks

DESIRABLE

• Knowledge of humanitarian context

Management and leadership
ESSENTIAL

• Efficient in managing work

DESIRABLE

• Leadership skills and a supportive and consultative management style

JOB COMMITMENT
Working Location: Based in Amman
Starting date: As soon as possible
Duration of commitment: Initial contract duration until December 31st, 2023 with an extension depending on project funding and performance during probation

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