Procurement Assistant (SC5)
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This vacancy is open to Iranian nationals only
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
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ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
The World Food Programme, the leading humanitarian organization fighting hunger worldwide and the 2020 Nobel Peace Prize Laureate reopened offices in Iran in 1987. Since then, the organization has played a crucial role in supporting Afghan and Iraqi asylum seekers residing in the country. Iran currently hosts one of the world’s largest and protracted urban refugee situations in the world.
WFP Iran country office supports 31,000 most vulnerable refugees residing in 20 settlements in 13 provinces in Iran through providing food assistance (in-kind and cash); school snacks to boys and girls at primary and junior high schools, incentive for girls education at primary and junior high schools and capacity strengthening activities to improve livelihoods and food security of the most vulnerable refugees in settlements.
Although WFP’s intervention in Iran is focused mainly on assisting refugees, the organization has the operational capacity to support the Government and people of Iran in an emergency response should the need be felt in case of a major natural disaster that would exacerbate the capacity of the Government to respond.
Job holders at this level are responsible for completion of a range of procurement processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend straightforward courses of action to staff, and may allocate tasks and technically support other staff.
JOB PURPOSE
To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Assist to perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services for efficient field operations.
2. Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
3. Assist to review, record and prioritize purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.
4. Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach HQ and field operations.
5. Research, collate and present information in standard formats, to enable informed decision-making and consistency of information presented to the stakeholders.
6. Update, manage and maintain relevant databases and records, to ensure the information is accurate, organized, and available for others to access, and supports reporting requirements.
7. Assist to follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
8. Participate in coordination meetings with other partners/UN agencies in order to support Professional staff in decision making and taking further appropriate action.
9. Any other duties as required.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Tendering and Contracting | Displays basic understanding of processes to support the contracting/tendering implementation at WFP by collecting necessary information. |
| Vendor Management | Leverages basic understanding of business needs to define vendor requirements and selection criteria. |
| Commodity and Product/Service Intelligence | Appropriately handles products/services based on an understanding of sources, technologies, properties, and public procurement principles/practices. |
| Systems & Reporting | Utilizes basic understanding of data sources, procurement systems, Corporate Operating System and processes to execute daily tasks. |
| Ethics and Compliance | Maintains accurate records of activities in line with compliance standards to increase ease of response to basic audit queries. |
STANDARD MINIMUM QUALIFICATIONS
Education: Post-secondary certificate (preferably in the related functional area).
Language: Fluency (level C) in English language.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Has worked on procurement activities.
• Experience conducting analyses and developing reports.
• Experience working with suppliers or other third party on day to day basis.
TERMS AND CONDITIONS
JOB TITLE: PROCUREMENT ASSISTANT
TYPE & LEVEL OF CONTRACT: SERVICE CONTRACT/SC5
DURATION & START DATE: 1 YEAR – RENEWABLE
DUTY STATION (CITY, COUNTRY): TEHRAN, IRAN
REPORTS TO: HEAD OF SUPPLY CHAIN UNIT
DEADLINE FOR APPLICATIONS
Interested candidates are invited to apply online not later than Sunday, 27 August 2023.
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
