Finance Assistant (Global Payments Solutions) G5, Budapest, Hungary (Multiple Positions)
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees. We encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
Are you interested in Finance, and in developing your professional experience in a Global Payments Centre? Would you like to contribute to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organisation investing in its people?
If so, an exciting & fulfilling career awaits you! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.
DEADLINE FOR APPLICATIONS
WHO WE ARE
The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.
WHY JOIN US?
- WFP is a 2020 Nobel Peace Prize Laureate
- WFP offers a highly inclusive, diverse and multicultural working environment
- WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities
- A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe
- We offer an attractive compensation package (please refer to the Terms and Conditions section)
ORGANIZATIONAL CONTEXT
WFP is setting up a Global Business Service Centre in Budapest that will accommodate the new Global Payment Solution (GPS) shared services facility of the Corporate Finance Division. The GPS aims to consolidate WFP’s accounts payable function in Budapest to alleviate the workload of Country Offices in conducting routine tasks and allow them to focus on core mission activities. GPS is expected to deliver improved efficiency, enhanced data quality & controls, as well as better service delivery.
View the Video for more about the WFP Global Payment Solutions Centre: https://wfp.sharepoint.com/:v:/s/GPSGlobalPaymentSolution/EVReTBUcqDxPs12rx2a7zA0Bt-LEguzflDGYAAX9Y6zW0g
JOB PURPOSE
WFP has multiple positions for Finance Assistants for the Global Payments Solutions Centre in Budapest, Hungary. Finance Assistants provide support in the areas of (1) General Accounting, (2) Accounts Payable, and (3) Quality Assurance (The area of Quality Assurance focuses on reviews of transaction processing, ensuring compliance with Standard Operating Procedures (SOPs), as well as conducting detective control analysis and verification procedures.).
Under the general supervision of the Finance Officer, the Finance Assistant are responsible to support effective delivery of finance services to facilitate transparent and efficient utilization of financial resources.
Comprehensive induction and training are offered, ensuring that valuable work experience is gained to enhance your career development. Initially, these positions require office-based work for the induction and training phase, followed by a transition to a hybrid working model.
KEY ACCOUNTABILITIES (not all-inclusive)
- Process a wide range of financial transactions using the Case Management Platform: conduct a thorough review of pertinent documentation to ensure its completeness, validity, and compliance with the current rules and regulations in place.
- Process financial transactions in the corporate financial management system used for transaction processing and record-keeping based on case requests or scheduled activities.
- Process various payable documents in the corporate system, ensuring accurate and timely recording of financial transactions.
- Review offset receivables and confirm the net liability: verify the calculated amounts to ensure financial accuracy.
- Verify the accuracy of cases and transactions ensuring alignment with internal controls (such as eligibility, policy compliance and duplicate checking) and promptly report any discrepancies or inaccuracies to supervisors. Take necessary steps to follow up on corrective actions.
- Provide feedback to requesting offices on the status of cases and other standard questions. Escalate inquiries requiring more extensive analysis.
- Maintain the Case Management Platform updated, and close completed cases to reflect accurate status.
- Perform other assigned tasks as required.
QUALIFICATIONS AND KEY REQUIREMENTS
Education:
Completion of secondary education (high school diploma). A post-secondary certificate in the related functional area is desirable.
Experience:
A completed university degree from an accredited institution in finance, project management, business studies or equivalent qualifications will be counted towards four (4) years of work experience requirement and one year of relevant professional experience. or A minimum of 5 years of relevant work experience in finance and/or in a service center
A strong focus on accuracy and consistency, while processing large volume of transactions.
Working knowledge of ERP systems and preferably SAP Software is desirable.
Working knowledge of the Microsoft Suite of Products (MS Word, MS Excel, and MS PowerPoint).
Ability to work effectively with others in a multicultural, multi-ethnic environment with sensitivity and respect for diversity and inclusion.
Ability to deal with confidential and sensitive communication and information.
Has experience collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders.
Language
Fluency in both oral and written communication in English language (Level C) and in the duty station’s language.
Knowledge of a second UN language is desirable (a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese .
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Internal Controls & Compliance | Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities. |
| Financial Mgmt. & Accounting Principles | Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards |
| Service Management | Demonstrates understanding of the business need and proactively addresses the field service requirements, with competence, initiative and customer-oriented approach |
WFP LEADERSHIP FRAMEWORK
These are the common standards of behaviour that guide HOW we work together to accomplish our mission.
| Leads by Example with Integrity | Drives Results and Delivers on Commitments | Fosters Inclusive and Collaborative Teamwork | Applies Strategic Thinking | Builds and Maintains Sustainable Partnerships |
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Lives the WFP values and shows humanity and integrity by role modelling care for others |
Delivers on commitments and adapts readily to change |
Is inclusive and collaborative, and contributes to a culture of learning and personal growth |
Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things |
Builds and nurtures external partnerships and collaborates with partners to deliver common objectives |
Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP.
TERMS AND CONDITIONS
The selected candidates will be employed on a fixed-term contract, initially for two years with a probationary period of one year.
WFP offers an attractive compensation and benefits package in line with ICSC standards (http://icsc.un.org) including a competitive Salary is exempted from paying national income taxes in Hungary on United Nations emoluments and the UN Salary Scale worldwide Salaries and Allowances (UN) and a salary calculator SalCalcInt (undp.org) for simulation. Please check SalCalcLocal (undp.org) for simulation.
WFP also offers:
- A hybrid working environment, with some remote working options.
- Holidays and leave, including 30 days of annual leaves per year for fixed-term positions.
- Parental leave
- Dependency allowance
- United Nations sponsored medical insurance plan.
- Pension plan
- Access to professional development and learning programs, online learning and learning path
- Access to staff well-being support
- Access to career development support
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
- We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable)
- Once your profile is completed, please apply, and submit your application
- Please make sure you upload your professional CV in the English language
- Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
- Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
- Please contact us at wfprecruitment@wfp.org in case you face any challenges with submitting your application
- Only shortlisted candidates will be notified.
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
