Information Management Officer (Logistics) SC8,(12 Months Renewable Contract) JHB, South Africa
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to end global hunger. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. Present in nearly 80 countries, the organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas. We manage an operating budget of approximately $5.9 billion each year, distributing 12.6 billion rations to those most in need. We reach an average of 80 million people with food assistance in around 80 countries each year. The World Food Programme office in Johannesburg is a Regional Office coordinating and supporting the delivery of humanitarian assistance to 13 Southern Africa countries including, Mozambique, Zimbabwe, Zambia, Namibia, Lesotho, Eswatini, Botswana, Malawi, Madagascar, Democratic Republic of Congo, Congo Brazzaville, Tanzania, Angola.
For more on WFP and what we do, please go to UN World Food Programme (WFP)
WHY WORK WITH US
This is an opportunity for an exciting and challenging position in a multi-cultural and interdisciplinary team, on a topic with high relevance. In addition, we offer:
➡️Meaningful and impactful careers: Our day-to-day work makes a difference in the lives of the people we serve
➡️Continuous learning and training: We provide learning tools for our staff to continually develop their careers
➡️Multicultural and stimulating work environment: We encourage gender and cultural diversity to make our teams stronger
BACKGROUND
The Logistics Cluster enables global, regional and local stakehholders to meet humanitarian needs. Before crises, the Cluster works with the stakeholders in high risk countries and regions to strengthening national supply chain resilience, enhancing coordination and promoting a common methodology towards logistics preparedness among the humanitarian community. In crises, where these capacities have been exceeded, leadership, coordination, information and operational services are provided. The World Food Programme (WFP), as the lead agency, hosts the Global Logistics Cluster (GLC) Support Team in its headquarters in Rome, Italy, as part of the Humanitarian Logistics Services (HLS) in WFP Supply Chain Operations Division. HLS focuses on supporting and enabling other humanitarian and development actors.
The GLC Support Team is comprised of a diverse, multi-skilled group of logisticians and is mandated by the Inter-Agency Standing Committee (IASC) to complement and co-ordinate the logistics capabilities of co-operating humanitarian agencies during large-scale complex emergencies and natural disasters.
The GLC Support Team facilitates the process of convening the Cluster community, supports the development of the strategy, including a strong preparedness component, and its implementation in accordance with identified objectives and priorities. The Support Team is accountable to the Logistics Cluster stakeholders and reports on the progress made against the strategy twice a year during the Logistics Cluster Global Meetings. The GLC Support Team also provides training, guidance, support and logistics surge capacity to the active cluster operations, reinforcing the capacity of staff on the ground.
JOB PURPOSE
The Information Management Officer (IMO) will contribute to the implementation of the GLC Work-plan and Logistics Cluster Strategy in Southern Africa by ensuring that Logistics Cluster activities at regional level (Regional Bureau, Johannesburg, RBJ) meet the expectations of partners and donors for logistics preparedness, training and operational support through information management. The IMO will contribute to GLC activities at regional level such as supporting the Logistics Cluster Community of Partners, partnership networks, information provision, trainings, and preparedness activities. The IMO reports to the RBJ’s Regional Logistics Cluster Officer while maintaining close working relationship with the Regional Supply Chain Officer, based in Johannesburg, South Africa, and technical liaison with Senior Information Management Officers and the Head of Information Management within GLC at Headquarters level.
KEY ACCOUNTABILITIES (not all-inclusive)
• Lead the monitoring and reporting responsibilities of the GLC in the countries under Regional Bureau’s oversight, by maintenance of tools and existing procedures, in order to maintain the highest degree of transparency and accountability to the stakeholders.
• Support field operations by working closely with the Field Based Preparedness Project (FBPP)’s National Preparedness Officers (NPO) rolling out the FBPP at country office level, in close coordination with the Regional Logistics Cluster Officer.
• Support the production and publication of materials such as reports, social media posts, interviews, infographics, and other information management (IM) products concerning the FBPP.
• Ensure NPO are informed of IM tools, materials and systems and support NPO in the fulfilment of their duties and to have better understanding of the Cluster approach, tools and mandate, undertake field missions when required.
• Support NPO in strengthening National Disaster Management Organization’s (NDMO) capacities to maintain internal and external IM systems as needed.
• Maintain internal and external information sharing mechanisms and systems; documentation formats, assessment formats, central file store, operations archive, dashboards and reporting systems.
• Support development of new IM products and training modules and improvement of existing ones and contribute to the drafting of guidelines and adherance to procedures as required.
• Review and edit documents to ensure that accurate, consistent information is entered into current standardized templates and posted on the Logistics Cluster website while providing training and constructive feedback to NPO and other team members who draft IM products and reports.
• Collect data from different Logistics Cluster/Sector operations for reporting purposes and donor and partner briefing, maintaining consistency across the different countries and ensure publications are in line with GLC standards and templates and/or ad-hoc formats upon request from management.
• Build and maintain links with other GLC partners working towards common logistics preparedness goals and collaborate with stakeholders on regional preparedness activities and analyses.
• When requested and as required, deploy to emergencies as surge and support in fulfilling IM duties.
• Perform other duties, as required.
STANDARD MINIMUM QUALIFICATIONS
Education: University Degree in Communications, International Relations, Journalism, Social Sciences, Economics, Logistics, Supply Chain, Humanitarian Action, or closely related field; or First University Degree with additional years (three) of related work experience and/or training/courses; or the equivalent combination of education and experience.
Experience: At least 2 years of work experience in related fields. Experience in the humanitarian field is highly desirable including professional experience in an international context including with responsibility in information management, communications and/or reporting roles; experience with monitoring/reporting/tracking systems; working in emergency preparedness or response; project support experience. Previous experience in humanitarian emergencies or work in developing countries is important.
Knowledge & Skills: Excellent written and verbal communications skills; high attention to detail and proofreading ability; good analytical skills; ability to meet deadlines and work under pressure as part of a team; ability to work independently while asking questions and seeking support in a fast-paced work environment; project management knowledge. Experience in video filming, photography and/or graphic design in a professional setting is highly desired.
Languages: Fluency in spoken and written English Language is required. Working knowledge of a second United Nations language is a plus, knowledge of languages spoken within the region i.e., French or Portuguese is preferred.
DELIVERABLES AT THE END OF THE CONTRACT:
• Timely and quality reports and other Information Management products are produced
• Information Management coverage for all relevant activities and events is planned and executed
• Visual and written content is gathered from Country Offices and GLC activities and events
• Information Management products are adapted to stakeholders needs
• Advocacy for the Logistics Cluster and its regional activities and initiatives
• Other deliverables as requested by GLC partners and management at national, regional, and global levels.
CONTRACTUAL INFORMATION
- This is a 12 months renewable Service Contract
- Gross monthly salary – R 48136 to R 68782
- Benefits: Annual Leave, Pension & Medical Insurance
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
- We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable)
- Once your profile is completed, please apply, and submit your application
- Please make sure you upload your professional CV in the English language
- Please contact wfprecruitment@wfp.org in case you face any challenges with submitting your application.
DEADLINE FOR APPLICATIONS
The Vacancy Announcement will close on 17 August 2023.
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This position is only open to South African Nationals and Permanent Residents of South Africa
QUALIFIED FEMALE APPLICANTS AND APPLICANTS WITH DISABILITIES ARE ESPECIALLY ENCOURAGED TO APPLY.
WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
