Finance and Administration Associate (Maternity Cover), SSA6, Based in Semera
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
TERMS AND CONDITIONS
Job Title: Finance and Administration Associate
Contract Type: Special Service Agreement
Grade: SSA6
Duration: 6 Months
Duty station: Semera, Ethiopia
ORGANIZATIONAL CONTEXT
This job is based in the Afar Regional State, Semera Sub-Office. The job holder will report to the Head of Sub-Office.
He/she is expected to demonstrate responsibility and initiative to respond independently to various queries with only general guidance. He/she is required to use judgment in dealing with unforeseen operational problems on a daily basis and to manage resources and coach and coordinate support staff.
JOB PURPOSE
To coordinate and provide finance, budget and administration support services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services and inform decision-making.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
2. Support the development and implementation of financial policies and procedures, and assist in setup and implementation of proper accounting procedures, systems and internal controls.
3. Monitor the daily cash position in order to optimize the use of surplus cash and maximize returns on investment through the liquidity portfolio.
4. Monitor the centralised registry system in order to process all payments to internal staff and invoices to external suppliers in a timely manner and in accordance with WFP standards.
5. Contribute to the preparation, implementation and monitoring of budgets, monitor expenditure and budget forecasts, to ensure that relevant future funding requirements are met.
6. Co-ordinate with other teams in order to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team.
7. Monitor account balances and process financial transactions in an accurate and timely manner, to avoid the occurrence of an overdraft.
8. Monitor and analyse general ledger accounts in order to initiate and achieve corrective actions.
9. Compile data from the WFP database and systems in order to assist in generating and analysing financial reports on a monthly basis.
10. Allocate tasks to other support staff, provide guidance and on-the-job training in management of financial resources (e.g. managing the petty cash/sub-imprest account, review and analyse vendor and balance sheet accounts, etc.), to ensure services are delivered consistently and to the required standards.
11. Remain on stand-by and follow standard emergency preparedness practices in order to meet immediate emergency requirements for further service on the job and in the field.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education or University Degree in the field of Accounting and Finance, Business Administration, Business Management and related fields.
Experience: 6 or more progressive years of experience in related fields with a university degree
Language: Fluency in the English language and knowledge of the local language is an advantage.
OTHER SPECIFIC JOB REQUIREMENTS
- Ability to work independently in a timely and organized manner.
- Excellent oral and written communication skills.
- Willingness to explore and experiment with new ideas and approaches in own work.
- Ability to work in a team and multi-task as needed.
- A strong understanding of finance and administration processes
- Strong coordination and oversight skills
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Has experience assessing financial health and stability of C&V projects and other programming initiatives to verify compliance with in-country local laws.
- Has experience working with auditors and other third party vendors
DEADLINE FOR APPLICATIONS
15 August 2023
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
