Facilities Engineer SC9 | Kyiv, Ukraine

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

🚩 Vacancy Announcement n°: 828746

📢 Job Title: Facilities Engineer

📌Type of Contract: Service Contract, SC level 9

➡️ Unit / Division: Administration / WFP Ukraine

📍   Duty Station: Kyiv

➡️ Duration: 12 months (renewable)

⏰ Closing date: 15 August 2023, midnight (Central European Time)

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

What will you do in this position? 

You will report to the head of the unit and collaborate closely with the Facilities Manager within the Administration unit to contribute to and implement WFP country/regional plans, including administrative processes, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration service.

Why work with us? 

The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world dependent on its huge grain supplies. It has caused one of the fastest forced population movements since the Second World War. Close to 8 million Ukrainians are living as refugees across Europe, and another 5.3 million are internally displaced. Many are destitute, having lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south do not have reliable access to nutritious food.

WFP uses a flexible mix of food and cash assistance to support vulnerable Ukrainians wherever they are. This includes working with local partners to distribute food rations in areas near the frontline and providing cash transfers wherever people have access to banks and markets to buy food. WFP reaches between 2 to 3 million Ukrainians every month with this critical assistance.

➡️ WFP is a 2020 Nobel Peace Prize Laureate.

➡️ WFP offers a highly inclusive, diverse and multicultural working environment.

➡️ WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities.

➡️ A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

➡️ WFP offers a competitive benefits package including salary, leave plus a medical insurance.

How can you make a difference?

In this position, you will have to: 

• Contribute to and implement WFP country/regional plans, including administrative processes, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration service.
• Provision of inputs to the country office administrative business processes mapping and implementation of the internal standard operating procedures (SOPs).
• Carry out complex data analysis to provide management and clients with accurate information and reports for efficient planning and decision-making.
• Manage the existing resources in the area of responsibility (e.g., WFP facilities, common premises, utilities including HVAC, generators, etc.) and estimate new requirements aiming at efficiency, cost-effectiveness, and timeliness of operations and services.
• Facilitate the compliance of the services provided (e.g., WFP facilities management, etc.) with the corporate Occupational Safety and Health Policy and contribute to the provision of recommendations to the management on improvements/changes.
• Support to organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids, or proposals, and their preliminary evaluation.
• Preparation and management of leases and MOUs for facilities and common premises.
• Undertake site visits to project sites and conduct technical assessments of buildings according to specifications and area mentioned in the Project description.
• Undertake preliminary or detailed designs (preparing, writing, and assembling drawings, schematics, masterplans, design calculations and reports, and technical specifications) and require a detailed knowledge of international (and local) standards and codes.
• Develop project budgets or preliminary and detailed cost estimations to implement civil, structural, electrical, mechanical, or special systems within the projects (including feasibility studies, or project schedules, or bids).
• Work-time estimates could be also required.
• Support Ukraine Country Office with the preparation of the Scope of Works, tender packages, tender evaluation, contracting and reporting.
• Prepare technical documentation with regard to bidding processes, for construction or design services.
• Supervise construction works, programming and coordination.
• Operate computer-assisted engineering and design software and equipment to perform engineering tasks.
• Preparation and issuance of bi-weekly reports to WFP Engineering with regard to construction and engineering activities in the country
• Processing and management of invoices and payments related to facilities, common premises, maintenance works, etc.
• Maintenance of the filing system ensuring safekeeping of confidential materials.
• Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables, and reports.
• Assistance in the preparation of the budget, and provision of information for audit.
• Support a culture of environmental sustainability throughout WFP by role-modelling actions that drive sustainability in all administrative activities.
• Build and maintain the partnership with WFP stakeholders, other UN agencies, and local government offices.
• Perform any other related activity as assigned by the immediate supervisor.

To join us in saving lives, changing lives, you will have:

Education: University-level degree in Engineering, Facilities Management or in a related field.

Experience: Six or more years of progressively responsible work experience in facilities management and other related Engineering and administrative tasks including contract administration .

Knowledge & Skills:

• Proven theoretical and practical knowledge and understanding of national rules, regulations and policies in the area of administration
• Has gained experience in administration and applies this to all activities.
• Has managed small teams of staff with related areas of expertise.
• Has provided support in leading projects and input into function policies.

Languages: Proficiency in English and Ukrainian languages, both in oral and written communication.

Standards of behaviour: The WFP Leadership Framework describes the common standards of behaviour that guide HOW we work together to accomplish our mission.

Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP. Candidates’ alignment with these behaviours is assessed in our selection process.

Before you apply…

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

We aim to achieve parity in our teams in Ukraine. Qualified women applicants are especially encouraged to apply.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

How do you apply…

To be considered, you are invited to apply via WFP’s recruitment portal. CV and cover letter must be submitted in English language.

Only those who are short-listed candidates will be contacted for the next steps of our recruitment process.

We also encourage you to create your candidate profile and set up WFP job alerts to learn more about all the opportunities available to join us and make a difference in the lives of the people we serve.

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