Project Officer (Incentive Based Volunteers)

Blumont Summary:

Blumont is a global organization working with local communities to design and implement innovative approaches to build infrastructure, deliver lifesaving humanitarian assistance, and foster opportunities for long-term stability and development. With two decades of experience working in the world’s most challenging environments, we have the capacity to effectively operate in nearly any conditions.

Since establishing an Amman office more than 15 years ago, Blumont has worked to protect the rights of refugees and displaced people; provide health and education services; strengthen local governance; and improve resources for vulnerable Jordanians. Efforts in Jordan have focused on engaging civil society and local governance to support economic opportunities, build skills, and promote social cohesion among host communities and at Za’atari Camp.

Position Summary:

The Project Officer/Incentive Based Volunteer will be responsible for all matters regarding the IBVs inside the Za’atari camp including the hiring procedures, contract renewals, experience letters, managing the IBVs data, answering inquiries and supporting in any received complaints. The Project Officer / IBV will make sure to work in compliance with BLUMONT HR policies and procedures.

Job Function/ Description:

• The Project Officer/IBVs works on implementation of BLUMONT HR policies and procedures and ensures that all HR activities are conducted in accordance with BLUMONT Rules and Regulations.
• Process, verify, and maintain documentation related to the IBVs hiring, personal files and information lists.
• Responsible to work and follow up on the full recruitment and selection process for the required IBVs in the Zaatari camp in compliance with UNHCR IBV SOP and Blumont internal policies and procedures.
• Be the focal point with UNHCR for any eligibility hiring checks, exception requests and any related IBVs matter.
• Responsible for the hiring arrangement for the selected IBVs within the organization including preparing contracts and maintaining files and documents.
• Manage and update the IBVs data lists and share reports on a monthly basis.
• Prepare the required experience letters in accordance with Blumont policies and procedures.
• Responsible for the Recruitment WhatsApp number responses for any received inquiries.
• Responsible for giving feedback and updating the inquiries list shared by the protection team for any related complaints or inquiries as well as attending IBVs hearing sessions.
• Responsible for following up on and verifying the IBVs monthly timesheets.
• Responsible for the preparing and calculating the monthly IBV stipends with all needed signed and approved documents and provide accurate reports.
• Responsible for updating the e-wallet data for the IBVs to receive their monthly stipends.
• Deliver Code of conduct and HR orientation sessions for new hires and as annual refreshers for the IBVs and regular Blumont employees.
• Follow up on the IBVs contract end date and actions required to avoid any gaps in filling the IBVs positions.
• Assist in printing, scanning and filing documents related to HR department, when needed.
• Assist in preparing official letters, MoMs, IBVs tracker sheets, IBVs status reports, and any other document, when needed.
• Support and monitor the implementation of the knowledge transfer process for all project IBVs positions in close coordination with program team
• Attending program weekly meetings and donor meetings.
• Actively participate and advocate for IBVs related topics in technical working groups such as Basic Needs Working group and any other related WGs/TFs.
• Other related duties as assigned by the direct supervisor.

Required Education & Experience:

• Bachelor degree in Business Administration or any related field with 1 year of experience in similar field

OR:

• Diploma in Business Administration or any related field with at least 2 years of experience in similar field.

Skills Required:

• Excellent interpersonal and communication skills.
• Able to exhibit a high level of confidentiality.
• Ability to work in a multicultural context as a flexible and respectful team player.
• Excellent organizational skills and ability to determine priorities and meet deadlines.
• Ability to work independently and accurately in a fast-paced environment.
• Advanced computer literacy; MS Word, Excel and email applications are preferable.
• Fluent in written and spoken English and Arabic.
• Having the ability to work under pressure.
• Highest degree of personal and professional integrity.

Join our dynamic team! We review applications on a regular basis to ensure we don't miss out on talented individuals. Don't miss the opportunity to be considered for exciting career opportunities with us. Submit your application today and take the first step towards a rewarding future!

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