Hubs and Projects Assistant

Hubs and Projects Assistant

Main Job Purpose

• The Hubs and Projects Assistant is responsible for supporting project implementation in the region,
• supporting quality and results, efficiency and effectiveness and assisting with planning, monitoring,
• and the evaluation of activities within the project, in conjunction with the Project Lead.
• Main Responsibilities
• The Hubs and Projects Assistant will:
• Provide administrative, logistical, and operational support on implementation of project,
• including necessary travel bookings, arrangements for project meetings and workshops.
• Support the project lead in financial reporting, budgeting, and bookkeeping for different project
• transactions, and ensuring activities are implemented according to ITF and partners’ financial
• requirements.
• Provide regular reporting of projects’ different meetings in line with ITF and TUSSO’s reporting
• requirements.
• Follow-up, on a regular basis, with project partners, affiliates, and sponsors to guarantee
• smooth implementation of administrative and operational activities of the project; and ensure
• the project team works towards achieving objectives.
• Maintain up-to-date files and records of project documentation.
• Provide logistical support for workshops and other meetings as tasked by the project lead.
• Process project-related travel arrangements.
• Perform any other tasks assigned by the project lead and the Arab world regional secretary.
• Support the elaboration of project work plans.
• Support the elaboration of project applications.
• Support the organization of project reviews/evaluation meetings.
• Support the timely preparation and submission of progress reports, donor reports, project
• reviews, financial reports, audit reports and any other required project reports.
• Perform any other tasks assigned by the project lead and the Arab World Regional Secretary.

Skills

Other important requirements of the job not covered above: Fluency in English.

PERSON SPECIFICATION:

Education level, qualifications or equivalent: Degree in Business, Communications, or related field

Knowledge ,experience and technical skills:

Essential:

• Professional experience in administration or a project supporting role.
• Exceptional organization skills and multitasking ability.
• Proven written and verbal communication skills.
• Proficient in Microsoft Office, with aptitude to learn new software and systems.
• Proven ability to meet tight deadlines and work under pressure.
• Sound strategic planning, analytical and problem-solving skills.
• Sound research skills and proven experience in conducting and leading strategic research to support projects.
• Experience working on projects in a fast- paced environment

Desirable:

• Experience either in the trade union movement or in a social movements’ context.
• Experience working within an international organization.
• Experience in a project management role, preferably within an NGO

Personal attributes/skills:

• Excellent written and spoken English
• Ability to work as part of a wider team collaboratively as well as individually.
• Ability to work independently, including the use of initiative with minimal supervision.
• Commitment to trade union values.

Practical requirements (hours, requirement

to travel):

Ability to work flexibly, including working out of office hours, as required.

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