Finance Assistant Service Contract_Level 5, Addis Ababa
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
CONTRACTUAL INFORMATION
JOB TITLE: Finance Assistant
CONTRACT TYPE: Service Contract
UNIT/DIVISION: Finance
DUTY STATION: Addis Ababa, Ethiopia
DURATION: 12 months
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
BACKGROUND & PURPOSE OF THE ASSIGNMENT
The World Food Programme is the world's largest humanitarian agency, fighting hunger worldwide. We are currently seeking to fill a Finance Assistant position under the WFP Finance Unit. The position will be based in Addis Ababa, Ethiopia. To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules, and regulations.
2. Monitor monthly expenditure forecasts and provide expenditure reports to facilitate informed decision-making.
3. Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
4. Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
5. Assist in compiling information from various sources to prepare reports relating to budgets, accounting, finance and statistics.
6. Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
7. Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines, through utilization of WFP corporate systems such as the ITS (Invoice tracking System) & WINGS (SAP).
8. Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
9. Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.
10. Record cash deposited in the bank as well as bank charges.
11. Perform accounting tasks related to staff such as following up on recovery of guest house bills from staff, record and monitor Operational cash advances, Initiate JVs for shuttle services and follow up on recoveries, manage recording of private telephone and other personal bills for staff and manage open items related to Staff Accounts receivables & accounts payables.
QUALIFICATIONS & EXPERIENCE REQUIRED
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience: Has at least five (5) years working experience in Finance and accounting: collecting and monitoring financial data on projects and programmes and assessing financial status.
Knowledge & Skills:
1. Knowledge of International Public Accounting Standards (IPSAS).
2. Computer skills (Microsoft word, power point).
3. Good interpersonal skills (Communication, listening, emotional intelligence)
4. Knowledge of Accounting software such as SAP is an added advantage.
Language: Fluency (level C) in both oral and written communication in the English Language.
OTHER SPECIFIC JOB REQUIREMENTS
1. Teamwork
2. Accountable for delivery of results.
3. Embrace WFP’s Vision.
4. Professionalism.
5. Compliance to Internal Controls and Financial rules & Regulations.
DEADLINE FOR APPLICATIONS
August 3, 2023
Qualified Female Candidates and Persons with Disability are highly encouraged to apply.
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
