Procurement Associate G6, Regional Bureau Cairo
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WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
TERMS AND CONDITIONS
JOB TITLE: Procurement Associate
TYPE AND LEVEL OF CONTRACT: General Service, GS-6
UNIT/DIVISION: Procurement
DUTY STATION: Cairo, Egypt
REPORT TO: Procurement Officer
DURATION: 1 year (renewable)
Note: This vacancy announcement will also be used to build a roster of qualified applicants for future opportunities within same job profile at G5 and G6 level.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
WFP’s Regional Bureau for the Middle East and Northern Africa (RBC), based in Cairo, Egypt, provides strategic guidance, policy/technical support and direction to WFP operations and activities in 16 countries: Algeria, Armenia, Egypt, Iran, Iraq, Jordan, Lebanon, Libya, Moldova, Morocco, State of Palestine, Syria, Tunisia, Turkey, Ukraine and Yemen. These country offices aim to assist roughly one-third of all of WFP’s beneficiaries (approx. 30 million) in some of the most critical humanitarian emergencies of our time. RBC is also active in the ‘Changing Lives’ side of WFP’s mandate, helping national governments and local communities improve nutrition, livelihoods, school feeding, social protection, climate and disaster risk reduction and other programmes that build resilience and support development.
JOB PURPOSE
To provide coordination, administrative services and research to support the efficient and effective procurement services.
KEY ACCOUNTABILITIES (not all-inclusive)
- Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement.
- Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
- Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement, at lowest cost to WFP.
- Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.
- Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of food and non-food items
- Resolve issues related to delivered food and non-food items, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.
- Research, collect and analyse data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.
- Support training of WFP staff to take a strategic and proactive approach to the procurement of food and non-food commodities and services, for example designing and reviewing training materials
- Manage updates and further develop databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.
- Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
- Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.
- Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
- Monitor contract execution efficiently based on comprehensive knowledge of production process, logistics and shipping arrangements.
- Ensure that food inspection services are carried out as per WFP standards.
- Identify execution bottlenecks and implement solutions in timely manner.
- Responsible for accurate purchasing data inputs and reports to support informed decision-making.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
- Demonstrated familiarity with local and international procurement of food commodities/goods/services.
- Experience conducting supplier research and coordinating with various actors along the value chain (producers, aggregators, manufacturers, retailers, wholesalers, and/or traders).
- Demonstrated knowledge of procurement processes and linkages with other Supply Chain functions (e.g., logistics).
STANDARD MINIMUM QUALIFICATIONS
Experience:
- At least 4 years of professional experience in procurement/supply chain or similar.
- Minimum 6 years of total experience.
Education: Bachelor’s degree is in any related functional area, additional certifications in procurement is a plus.
Knowledge & Skills:
- Proficiency in MS Office (Word, Excel, and PowerPoint).
- Proficiency in SAP or similar ERP system.
- Excellent interpersonal and communication skills.
- Team player and ability to work in a multicultural environment.
- High level of organization skills
- Problem solving skills
Language: Fluency in both oral and written English and Arabic is mandatory. Another UN language (Spanish, Chinese, French, and/or Russian) or WFP working language (Portuguese), is considered an added value.
DEADLINE FOR APPLICATIONS
Interested candidates are invited to submit their application no later than Tuesday, 1 August 2023 (11:59 PM Cairo Time).
WFP is committed to an accessible, inclusive recruitment process. Please contact us at [email protected] to advise us of any disability related reasonable accommodation or accessibility requests you may have. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.
This email is only to be used for any disability related accessibility requirements, and not for sending the application itself. Due to volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP.
ORGANIZATIONAL CONTEXT
WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
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All WFP Employees are expected to demonstrate the following competencies and standards of behaviour, aligned with our core values and principles of WFP LEADERSHIP FRAMEWORK: Leads by example with integrity, Drives results and delivers on commitments, Fosters inclusive and collaborative teamwork, Applies strategic thinking, Builds and maintains sustainable partnerships. Candidates’ alignment with these behaviours is assessed in our selection process.
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
