Procurement Associate, Fixed Term G6,Addis Ababa Ethiopia
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
CONTRACTUAL INFORMATION
JOB TITLE: Procurement Associate
CONTRACT TYPE: Fixed Term G6
UNIT/DIVISION: Procurement
DUTY STATION: Addis Ababa, Ethiopia
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
BACKGROUND & PURPOSE OF THE ASSIGNMENT
To provide coordination, administrative services and research to support the efficient and effective procurement services.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide operational coordination and administrative services, to support procurement projects, field offices and activities, following standard processes and contributing to the effective procurement of goods and services.
2. Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
3. Review, record and prioritize purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.
4. Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.
5. Prepare Purchase Orders, contracts, and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
6. Resolve issues related to delivered goods, using initiative, liaising with all parties, and following standard processes, to ensure timely and accurate resolution of problems.
7. Research, collect and analyses data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.
8. Manage updates and further develop databases and records, to ensure information is accurate, organized, and available for others to access, and supports reporting requirements.
9. Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
10. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.
11. Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
STANDARD MINIMUM QUALIFICATIONS
Education: First or post-secondary certificate in Social Science or related field of studies.
Language: Fluency (level C) in English language and Fluency in both oral and written communication in the local language.
Experience: At least six years of progressively responsible experience in procurement and related.
Languages: Fluency in both oral and written communication in English and Amharic.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
· Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash based, in-kind donations).
· Experience conducting supplier research and coordinating with retailers, wholesalers and traders.
· Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics).
DEADLINE FOR APPLICATIONS
August 1, 2023
Qualified females and persons with disability are highly encouraged to apply!
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
