Logistics Associate (Fund Management) SC-6 (Kyiv, Ukraine) 1
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
🚩 Vacancy Announcement №: 828409
📢 Job Title: Logistics Associate (Funds Management)
📌Type of Contract: Service Contract SC-6
➡️ Unit / Division: Supply Chain Unit / WFP Ukraine
📍 Duty Station: Kyiv
➡️ Duration: 12 months
⏰ Closing date: 30 July 2023, midnight (Ukraine Time)
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.
What will you do in this position?
You will implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.
In accordance with WFP policies, procedures and guidelines, you will perform business activities to support Country Office functions in Invoice Processing to deliver required services in order to ensure efficiency of unit performance.
Why work with us?
The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world dependent on its huge grain supplies. It has caused one of the fastest forced population movements since the Second World War. Close to 8 million Ukrainians are living as refugees across Europe, and another 5.3 million are internally displaced. Many are destitute, having lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south do not have reliable access to nutritious food.
WFP uses a flexible mix of food and cash assistance to support vulnerable Ukrainians wherever they are. This includes working with local partners to distribute food rations in areas near the frontline and providing cash transfers wherever people have access to banks and markets to buy food. Since March 2022, WFP has distributed food and cash assistance equivalent to 1.9 billion meals to families displaced and affected by the war, partnering directly with local responders.
➡️ WFP is a 2020 Nobel Peace Prize Laureate.
➡️ WFP offers a highly inclusive, diverse and multicultural working environment.
➡️ WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities.
➡️ A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
➡️ WFP offers a competitive benefits package including salary, leave plus a medical insurance.
How can you make a difference?
In this position, you will have to:
- Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
- Ensuring accurate and updated invoice tracking reports and registry. (Both Excel and Corporate Invoice Tracking System).
- Update the Invoice tracking and report to management on invoice age analysis, outstanding payments, and other reports on vendor accounts. Ensure information accuracy in corporate systems in support of informed decision-making.
- Verify invoices and supporting documents received from vendors in the local language.
- Liaise with Vendors (Transport & Services) to resolve all queries related to the Invoice verification.
- Ensure Vendors submit invoices to the central Finance registry & that is reflected in ITS.
- Coordinate with the Logs Cluster to ensure confirmation of services delivered is received.
- Work in close collaboration with Vendors (Transport & Services) to resolve all queries related to invoice verification.
- Monitor and ensure vendors submit invoices to the central Finance registry & which is reflected in ITS.
- Respond to technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all inquiries with a high standard of a client service mindset.
- Prepare account analysis & reconciliations when required.
- Liaising with the finance unit on invoice payments and answering queries.
- Support management of logistics vendors’ contracting activities, including performance monitoring and measurement, online filing, and documentation
To join us in saving lives, changing lives you will have to…
Education: Secondary school education, preferably supplemented by technical or university courses in a field related to finance/accounting.
Experience: At least six years of progressively responsible experience in creditors and/or management accounting with account analysis. A higher education degree may compensate for some of the required experience.
Knowledge & Skills: We are looking for an experienced funds management associate for logistics unit with:
• Theoretical and practical understanding of Financial management including Payables, Treasury, аnd related business processes, such аs invoices, payments, аnd cash management.
• Good communication skills in order to respond and resolve general Finance queries.
Language: Proficient in oral and written communication skills in English and Ukraine.
Before you apply…
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
We aim to achieve parity in our teams in Ukraine. Qualified women applicants are especially encouraged to apply.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
