WFP Rome – CAM Tally Assistant G2

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

We are seeking to fill a Fixed-Term position of Tally Assistant G2, based in the Communications, Advocacy and Marketing Division of our Headquarters in Rome, Italy.

Please note that this vacancy announcement is being issued internally and externally.

ORGANIZATIONAL CONTEXT

The Communications, Advocacy and Marketing Division, CAM enhances the impact of WFP's mission and work, and WFP's reputation and image through efficient and effective internal and external communication. The Division strives to provide immediate access to the documents, guidelines and information needed to communicate our mission effectively to the world.

JOB PURPOSE

The Merchandise team within the Creative, Content and Branding Unit, CAM is responsible for purchasing and dispatching a wide array of visibility items to RBs, COs and within HQ Divisions. The Tally Assistant, reporting directly to the Merchandise & Visibility Coordinator, will be responsible for supporting the reception of supplier orders into HQ, and the dispatch of merchandise to our WFP offices worldwide as well as the maintenance and stocking of all the visibility items in the two dedicated merchandise stock rooms located in the HQ basement area. The selected incumbent will assist in stacking and physical inventory activities to maximize accuracy and efficiency of merchandise management.

The selected candidate will be in constant contact with the WFP suppliers and couriers to receive planned deliveries to HQ.

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive)

1. Tally receipt/dispatch of commodities including transformation of commodities during internal milling operations, identify and report to the supervisor any anomalies, to support accurate and effective commodity management in the warehouse.
2. Implement and maintain accurate stacking and assist in conducting periodic physical inventory checks following the established guidelines and standards, to support compliance with internal control procedures and systems.
3. Prepare accurate tally reports including efficient preparation and distribution of tally sheets to relevant parties, to ensure consistent and prompt accountability for commodity movement from/to and storage in the warehouse.
4. Supervise the warehouse cleaning after loading/unloading and reconstitution exercises, to ensure WFP warehouse meets the established standards.

SPECIFIC POST REQUIREMENTS (As required by the Hiring Manager)

Essential:

• Experience supporting basic logistics activities such as warehousing, inventory and tallying.
• Knowledge of simple machine operations and use of forklift.
• Knowledge of safety precautions.
• Experience interacting with internal and external parties.
• Knowledge of MS Office (Word).

Desirable:

• High sense of responsibility, punctuality and good attention to details.
• Ability to work in a multicultural environment.
• Ability to work in a team.
• Ability to work in all weather conditions.

STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE

Education: Completion of secondary school education.

Language: Intermediate knowledge of the English language (level B) and Fluency (level C) in both oral and written communication in Italian.

Desired experience: Experience in conducting basic logistics activities (tallying).

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR as outlined in the Generic Job Profile ‘Tally Assistant G2’ apply.

Leads by Example with Integrity:

• Upholds WFP values, principles, and standards: Demonstrates the WFP values, principles and standards
• Respects others and values diversity: Values diversity using respectful and inclusive language
• Stays focused and calm under pressure: Stays focused and calm when under pressure
• Demonstrates humility and a willingness to learn: Shows humility and a willingness to learn and share knowledge, seeking and acting on feedback, and taking up opportunities to develop

Drives Results and Delivers on Commitments:

• Delivers results for maximum impact Is accountable for the delivery of results
• Delegates appropriately Seeks guidance and support where needed
• Adapts readily to change Adapts readily to change adjusting work as needed

Fosters Inclusive and Collaborative:

• Is inclusive and collaborative Promotes teamwork by sharing ideas and openly raising issues
• Gives timely and constructive feedback Gives timely and constructive feedback to others
• Builds and shares new perspectives Listens attentively to others and shares views

Applies Strategic Thinking:

• Communicates and fulfils WFP’s vision Embraces WFP’s vision and how it impacts their role
• Embraces curiosity and new ways of doing things Shows curiosity and implements new ways of doing things when relevant
• Analyses and evaluates data Gathers data and shares knowledge to inform team activities
• Considers the impact of decisions Asks questions to understand the impact of decisions for their objectives

Builds and Maintains Sustainable Partnerships:

• Builds partnerships Acts professionally with external partners
• Collaborates to deliver common objectives Works together with partners to deliver common goals

TERMS AND CONDITIONS

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.

Please visit http://www.wfp.org and click on: ‘Our work’ and ‘Countries’ to learn more about WFP’s operations.

Applicants must be:

• Italian nationals holding a valid passport and/or identity card.
• EU citizens holding a valid passport and/or identity card; AND with confirmed registration from the Italian police authorities or Registrar’s Office (Anagrafe).
• Non-EU citizens holding a valid Italian Resident Permit i.e. Permesso di Soggiorno. (renewal slips will not be accepted).
• Reside within commuting distance (100-kilometer radius or distance that can be covered within 1.5 hours by car or public transport under average conditions of traffic, weather, and roads) to the office location at the duty station (Via Cesare Giulio Viola, 68/70, 00148 Roma RM), at the time of the application.

For more information on Italian protocol requirements, please refer to: http://www.poliziadistato.it/arcolo/10930

Deadline for applications: 27 July 2023

Ref. VA: 828322

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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