Logistics Associate (Information Management) – G6 – Islamabad
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WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
ABOUT JOB
Job Title: Logistics Associate (Information Management)
Grade: G6
Type of contract: Fixed Term
Duration: 12 Months
Salary: Starting from PKR 250,000/- per month
Duty Station: Islamabad
Vacancy Number: 828306
Date of Publication: 13th July, 2023
Deadline of Application: 27th July, 2023
This vacancy announcement is for Pakistani nationals only.
Note: This vacancy announcement will also be used to build a roster of prequalified applicants for future opportunities within same job profile at the current or lower level in Pakistan.
TERMS AND CONDITIONS
WFP offers a competitive benefits package including salary, pension, leave plus a medical insurance.
*Remote work if applicable or/FWA until return to office or travel is possible due to covid-19 restrictions.
JOB PURPOSE
To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Facilitate the establishment of systems and tools for effective Operations and Information Management (OIM) within WFP Pakistan's Supply Chain Unit. This includes performance reporting and inter-agency information management, adhering to WFP, UN and Donor protocols in coordination with Partnership Unit.
2. Lead in implementation of Supply Chain OIM & Performance Reporting (PR) guidelines into existing systems to improve the quality, uniformity, and standardization of information management across WFP Pakistan.
3. Analyze and validate the compilation of data from internal and external sources in coordination with RAM and Communication Unit. This facilitates improved information and data exchange within WFP functional areas, promoting operational awareness and understanding of potential humanitarian impacts.
4. Oversee the assembly, drafting, and distribution of Supply Chain analyses relating to WFP Pakistan's current and future responses, donor policies, and trends. This ensures country-specific input into WFP's operational reporting.
5. Oversee the assembly of 'Essential Elements of Information' analyses, providing a comprehensive understanding of WFP Pakistan's Supply Chain operational environment, available resources and assets.
6. Support the creation, development and implementation of WFP Pakistan Supply Chain unit dashboards, collaborating with RB and HQ program and monitoring & evaluation teams to ensure information coherence and quality.
7. Collaborate with UN agency OIM counterparts to align Supply Chain information and complement WFP analyses at HQ and RB levels.
8. Collaborate with WFP Divisions to support the performance of activities and ensure a consistent approach to information management, analysis, and performance reporting.
9. Enhance the capacity of WFP Supply Chain staff, partners, and governments to effectively manage operational information and performance reporting. This includes conducting disaster management simulations and providing relevant OIM training.
10. Guide regional and provincial office staff, providing coaching and guidance to ensure their development and high performance.
11. Participate as a WFP Pakistan Supply Chain unit team member in task forces, working groups.
12. Contribute to developing Supply Chain OIM guidance and policy as needed. Support initiatives for improved, streamlined, and harmonized OIM & Partnership Unit.
13. Contribute to establishing, implementing, and assuring defined OIM quality standards in all processes and products, focusing on data analysis and providing data insights.
14. Support the WFP Pakistan Country Office in emergencies by managing the preparation and organization of OIM, ensuring accurate reporting and dissemination of Supply Chain information to Country Offices, Regional Bureaus, and a necessary with HQ SC.
OTHER SPECIFIC JOB REQUIREMENTS
1. Crafting OIM products such as situation reports, donor reports, bulletins, presentations, and meeting minutes.
2. Providing Information Management support during the activation of the Logistics Cluster.
3. Assisting in developing concept notes and records for Supply Chain projects and interventions.
4. Contributing to the creation of Memorandums of Understanding (MOUs), work plans, and action plans for collaborative initiatives with various partners.
5. Facilitating the preparation of funding proposals.
6. Participating in the development of Logistics Standard Operating Procedures (SOPs).
7. Helping design and conducting Supply Chain assessments when necessary.
8. Assist WFP Pakistan's Supply Chain unit in its crucial function as a corridor country for WFP Afghanistan.
STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCES
Education: Bachelor’s degree or higher in Supply Chain, Economics, Statistics, Information Management, Journalism, Business Management, Social Sciences or Data-Science related field.
Experience: At least Six years of experience in supply chain management with minimum three years of progressive professional experience in information management, communication or data science activities, preferably in the context of humanitarian or development programmes.
Previous international experience and proof history of interacting with multicultural teams is considered an advantage.
Knowledge & Skills:
- Excellent writing skills
- Good knowledge of Supply Chain
- Excellent interpersonal and problem-solving skills
- Efficiency and Time-Management
- Excellent communication skills
- Data anlytics skills
- Knowledge of SAP/LESS and other databases
- Excellent knowledge of spreadsheets/charts/forms/tables
- Ability to exercise autonomous and unsupervised information management
- Flexible attitude, can interact with partners, contribute to the Supply Chain team, and has a “customer service” mindset.
- Willingness to work in challenging environments/field locations is key.
Language: General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
All WFP Employees are expected to demonstrate the competencies and standards of behavior aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
Leading by example with integrity,
Driving results and delivering on commitments,
Fostering inclusive and collaborative teamwork,
Applying strategic thinking,
Building and maintaining sustainable partnerships.
HOW TO APPLY
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
Request for Disability related Reasonable Accommodations:
It is important to WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team on: [email protected], cc’ing [email protected]. A member of the reasonable accommodation team will contact you to
confidentially discuss your needs.
This email is only to be used for any disability related accessibility requirements, and not for sending the application itself. Due to volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
This job is based in Country Office, Islamabad. Job holder report to a Logistics Officer, Head of Unit or the designate.
At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.
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WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
