Business Support Assistant (Admin & Finance) – SC4, (Gwadar and Lasbela)
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WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
ABOUT JOB
Job Title: Business Support Assistant (Admin & Finance)
Grade: SC4
Type of contract: Service Contract
Duration: 12 Months
Duty Station: Gwadar and Lasbela
Number of Positions: 02
Vacancy Number: (827908)
Salary: Starting from PKR 126,000/- per month
Date of Publication: 13th July, 2023
Deadline of Application: 27th July, 2023
This vacancy announcement is for Pakistani Nationals only.
Note: This vacancy announcement will also be used to build a roster of prequalified applicants for future opportunities within same job profile at the current or lower level in Pakistan.
TERMS AND CONDITIONS
WFP offers a competitive benefits package including salary, pension, leave plus a medical insurance (relevant links).
*Remote work may be possible depending upon the operational requirements of the Programme.
Requests are assessed on a case-by-case basis, taking into account the personal circumstances of the requestor given the operational situation.
JOB PURPOSE
The overall objective of this position is to assist in smooth operations at district level and maintenance of administrative and financial records of all activities at district level. The incumbent will work closely with Provincial Office Admin and Finance colleagues.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Support processing and managing routine administrative and financial tasks in assigned functional areas at district level, to contribute to the effective and timely management of resources.
2. Regarding Admin and Finance related tasks at district level, take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
3. Support in managing rental car services and arrangement of field activities for the district staff.
4. Assist Project team in smooth operations through proactive management of administrative and financial tasks
5. Support in all required arrangements of community awareness sessions including any refreshment or financial payments
6. Work closely with Provincial Office Admin and Finance colleagues for clarity on WFP procedures and guidelines for administrative and financial tasks
7. Support in managing records of POL, Vehicle Logbooks, attendance and relevant administrative and financial records
8. Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
9. Perform other related duties as required by the supervisor.
STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE
Education:
Bachelor's degree, preferably in business administration, commerce, accounting & finance, or another relevant field.
Experience:
Minimum 4 years- experience in implementing programs and handling administrative & financial tasks.
– Experience of administration and finance jobs
– Experience of managing office administration, fleet management including POL and Logbooks
– Experience working in development sector.
Knowledge & Skills:
Proficient in the use of office equipment and computer software packages, such as Microsoft Word and other.
Knowledge of work routines and methods in order to complete processes under minimal supervision.
Uses tact and courtesy to give and receive information to a wide range of individuals.
Languages:
Fluency in both oral and written communication in English, Urdu
All WFP Employees are expected to demonstrate the competencies and standards of behavior aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
Leading by example with integrity,
Driving results and delivering on commitments,
Fostering inclusive and collaborative teamwork,
Applying strategic thinking,
Building and maintaining sustainable partnerships.
HOW TO APPLY
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
Request for Disability related Reasonable Accommodations:
It is important to WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team on: global.inclusion@wfp.org, cc’ing pakistan.hr@wfp.org. A member of the reasonable accommodation team will contact you to
confidentially discuss your needs.
This email is only to be used for any disability related accessibility requirements, and not for sending the application itself. Due to volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
Gwadar Lasbela Livelihood Support Project (GLLSP), an IFAD-funded project, initially started in 2013 and its phase-I completed in 2019. It physically covered 90% of the villages in Gwadar and Lasbela districts through a network of 3,500 community organizations. GLLSP-I focussed on community driven development including rural infrastructure, women, and youth development but the resource limitations hampered a holistic coverage. However, the achievements under GLLSP-I provided a foundation for expanding the coverage to entire rural areas of the two target districts in a holistic manner using the inroads made through social mobilization, and existing social capital.
GLLSP phase-II is a six-year project (2020-2025) covering 400 villages in all Union Councils of the two target districts to provide an integrated support package to the poor and ultra-poor households in the poverty band of 0-40 (BISP beneficiaries). The interventions primarily focus on livelihood enhancement through skills provision, enterprise development, access to microfinance and productive assets pertaining to agriculture, livestock and fisherfolk. Infrastructure development, including community Infrastructure investment is another key area of the project focussing on Jetties and connecting roads from harbour-to-highway and farm-to-marketplaces.
GLLSP-II has two unique features that were not the part of its phase-I; it is being implemented by three Rome-based agencies and it is a nutrition sensitive project. The nutrition component is being implemented by the World Food Programme (WFP). Under this project, WFP will focus on social behavioural change through an intensive training and social mobilization program. A baseline study will identify the up-to-date status regarding nutritional awareness and practices among the target communities and will subsequently help in the design of the training and social mobilization modules. Existing community structures, already developed by the GLLSP-II social mobilization partner, will be utilized for this purpose with the addition of community-based heath workers such as LHWs and CMWs. Endline survey will determine the significance of positive change in nutrition related knowledge, attitude, and practices of the target communities. WFP would also help in developing a Nutrition Strategy for the GLLSP-II partners to integrate nutrition in livelihood interventions
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WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
