Senior Procurement Officer SRF # 428

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.

Title: Senior Procurement Officer SRF # 428

This position is under Limited Contract.

BACKGROUND

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

MAIN TASKS AND RESPONSABILITIES

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

International Medical Corps is seeking a highly qualified Senior Procurement Officer to join our organization. As a Senior Procurement Officer, you will play a crucial role in managing procurement activities and ensuring the timely and cost-effective acquisition of goods and services for our programs. Your expertise will contribute to the overall success of our humanitarian efforts in providing healthcare services to communities in need.

Responsibilities:

1. Procurement Management:

• Plan, coordinate, and execute all procurement activities for International Medical Corps programs.
• Conduct market research to identify potential suppliers, assess their capabilities, and negotiate favorable terms and conditions.
• Oversee the bidding process, evaluation of bids, and selection of vendors, ensuring compliance with established procurement policies and procedures.
• Manage procurement contracts, monitor supplier performance, and address any issues or disputes that may arise.
• Collaborate with program managers to understand their procurement needs and provide guidance on procurement planning.

1. Team Leadership and Capacity Building:

• Provide leadership and guidance to the procurement team, ensuring effective coordination and efficient workflow.
• Mentor and train procurement staff, fostering their professional growth and ensuring adherence to best practices and ethical standards.
• Identify training needs and develop training programs to enhance the skills and knowledge of procurement staff.

1. Compliance and Risk Management:

• Ensure procurement processes comply with internal policies, donor requirements, and applicable laws and regulations.
• Develop and implement internal controls to minimize procurement risks and promote transparency and accountability.
• Conduct regular audits and spot checks to assess compliance with procurement procedures and identify areas for improvement.

1. Vendor Management and Supplier Relationships:

• Maintain a supplier database, assess supplier performance, and establish long-term partnerships with reliable and high-quality vendors.
• Negotiate and manage supplier contracts, including pricing, terms, and conditions, to achieve cost savings and operational efficiency.
• Evaluate supplier performance based on key performance indicators (KPIs) and implement corrective actions as needed.

1. Reporting and Documentation:

• Prepare regular procurement reports, including expenditure analysis, savings achieved, and procurement metrics, for management review.
• Maintain accurate and up-to-date procurement documentation, ensuring proper filing and record-keeping.

Qualifications:

• Bachelor's degree in supply chain management, business administration, pharmacist, or a related field.
• Minimum of 5 years of relevant experience, a least of 3 years in NGO.
• Strong knowledge of procurement principles, practices, and regulations, including experience with UN, USAID, and other donor procurement rules.
• Proven experience in managing complex procurement processes, including competitive bidding, long term Agreement, contract negotiation, and supplier management.
• Familiarity with procurement and enterprise resource planning (ERP) systems.
• Excellent leadership and team management skills, with the ability to motivate and develop a high-performing team.
• Strong negotiation, communication, and interpersonal skills.
• Attention to detail, with the ability to handle multiple tasks and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving abilities.
• Proficiency in MS Office applications.
• Three years’ experience in NGO Sector.
• Fluency in English language.

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Compliance & Ethics

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

This job description is subject to periodic review and adjustment in order to achieve International Medical Corps goals in Jordan, and any changes to the job description will be discussed and agreed

“I hereby certify that all the information provided through the application and CV are accurate and the supportive documents are available upon request, any false information provided will cause cancelation of the application and applicant will be subject to legal action”.

Our screening process will be on a rolling basis, once a candidate is selected the announcement will be closed.

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