Logistics Assistant (Funds management), FTA G5, RB Dakar

🚩 Vacancy Announcement N°: 828045

📢 Job Title: Logistics Assistant (Funds Management),

✨ Grade: General Service, FT-G5

📧 Duration: 12 months (renewable subject to performance and availability of funds)

✅ Unit / Division: Supply Chain

📍 Duty Station: Regional Bureau Dakar, Senegal

⏰ Closing date: 24th July 2023

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. Female Candidates are strongly encouraged to apply.

ABOUT WFP:

The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operates in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability, and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger. At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high-performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP), and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

COUNTRY CONTEXT/ ORGANIZATIONAL CONTEXT:

The WFP Regional Bureau for Western Africa covers a region that extends from Mauritania to Chad and along the coast from Cameroon to Senegal. It consists of 19 countries; The West Africa Regional Bureau (RBD) is based in Dakar and provides strategic guidance, technical support, and direction to country operations in these countries.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities

ACCOUNTABILITIES / RESPONSIBILITIES:

Under the direct supervision of logistics officer – funds management the incumbent will:

• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.

• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.

• Contribute to budget preparation, monitoring and revision for all delivery modalities,

• Ensuring adherence to relevant procedures and in compliance with corporate standards.

• Collect and compile data, produce and/or contribute to reports and ensure information accuracy in corporate systems in support to informed decision-making. Compile a monthly analysis to monitor budget status in the Region and establish tools to measure accuracy of budget estimates versus consumption.

• Monitor information in the database of Projects and Budget Revisions and ensure that the budget is up to date. Advise Country Offices in the region accordingly.

• Provide guidance to other support staff, to assist them in completing standard tasks to agreed standards and deadlines.

• Provide specialized support to supply chain operations and support activities (funds management) by following WFP standard procedures.

• Perform a regular monitoring of the Invoice Tracking System (ITS), to ensure all Supply Chain Invoices arriving to Spending Units at Regional Bureau are properly documented and cleared without delay.

• Support the preparation of corridors budgets and their regular reconciliations

• Perform any other related task in the above context when and as required.

Education:

Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience:

You have:

At least five years of progressively responsible support experience including at least two years in the field of finance, accounting, logistics, transport, statistics, operations, administrative services, or another related field.

• Using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Analysing data (on commodities, funds, etc.) and drafting reports
• Measuring service providers performance against set KPIs.

providing technical business support in corporate systems

Languages:

Deadline for application: 24th July 2023

WFP Value Proposition

• Meaningful and impactful careers – Our day-to-day work makes a difference in the lives of the people we serve.
• Continuous learning and training – We provide learning tools for our staff to continually develop their careers.
• Multicultural and stimulating working environment – We encourage gender and cultural diversity to make our teams stronger.

PLEASE READ THIS BEFORE YOU APPLY!!

• All employment decisions are made based on organisational needs, job requirements, merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
• No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Join Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
• Female applicants and qualified applicants from developing countries are especially encouraged to apply. WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
• Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance
• WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
• WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
• All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment.

Special Notice on WFP RBD office relocation:

WFP and other UN Agencies will be moving to the new United Nations House, presently under construction in Diamniadio, 30 kilometres from downtown Dakar. The name of the duty station for this position will remain Dakar, Senegal.

Special recommendation:

Before you apply, please confirm that both (i) your on-line profile and CV are accurate and up to date, (ii) your CV should include your employment history, academic qualifications, and language skills.

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