Business Support Assistant (Nutrition Unit) G4, RB Dakar

👉 Vacancy Announcement n°: 828034

📢 Job Title: Business Support Assistant (Nutrition Unit), G4

📌Type of Contract: Fixed Term

⭐ Grade: G4

✅ Unit / Division: Nutrition Unit

⚡ Duty Station: Dakar

✨ Duration: 12 Months (Renewable subject to satisfactory probation and/or availability of funds).

⏰ Closing date: 24 July 2023

This position is open ONLY to Senegalese nationals. Non-Senegalese applicants will be disqualified. Please submit your application only after updating your CV

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. Female Candidates are strongly encouraged to apply.

ABOUT WFP

The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operates in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability, and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger. At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high-performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP), and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

PURPOSE:

To deliver a wide range of business support processes and activities for the Nutrition Unit to facilitate effective service delivery.

ACCOUNTABILITIES/RESPONSIBILITIES:

Under the overall supervision of the Senior Regional Nutrition Advisor, the Business Support Assistant will work in close collaboration with the whole Nutrition Unit to provide administrative support. Specific duties and responsibilities will include, but are not limited to:

1. Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
2. Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
3. Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
4. Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
5. Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
6. Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
7. Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
8. Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
9. Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
10. Support the management of nutrition unit’s budget and follow-up expenses and invoices in line with corporate process.
11. Support the organization of events at regional level, such as regional nutrition workshop.
12. Any other tasks required.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education: Completion of secondary school education.

Experience:

You have:

A minimum of four (4) years of relevant experience in delivering administration services and general administration tasks.

Knowledge & Skills:

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to work under tight deadlines and simultaneously manage multiple tasks in an autonomous manner.
• Maturity, initiative, courtesy, tact and ability to establish and maintain effective working relationships with people of different national and cultural backgrounds

Languages:

Fluency (level C in reading, writing and speaking) in French and intermediate level (level B) in English

Deadline for application: 24 July 2023

WFP Value Proposition

• Meaningful and impactful careers – Our day-to-day work makes a difference in the lives of the people we serve.
• Continuous learning and training – We provide learning tools for our staff to continually develop their careers.
• Multicultural and stimulating working environment – We encourage gender and cultural diversity to make our teams stronger.

PLEASE READ THIS BEFORE YOU APPLY

• All employment decisions are made based on organisational needs, job requirements, merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
• No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Join Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
• Female applicants and qualified applicants from developing countries are especially encouraged to apply. WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
• Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance
• WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
• WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
• All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

QUALIFIED FEMALE CANDIDATES ARE HIGHLY ENCOURAGED TO APPLY

Special recommendation

Before you apply, please confirm that

• You have the experience we are looking for
• You possess the academic requirements
• Your on-line profile and CV are correct, accurate and up to date, (your CV should include your employment history, academic qualifications, and language skills.

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