Procurement Associate (Goods and Services), Fixed Term, G6, Regional Bureau of Eastern Africa (RBN)
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
The WFP Regional Bureau for Eastern and Central Africa (RBN) is based in Nairobi and provides strategic direction, technical guidance, resource mobilization and management support to WFP operations and activities in ten countries: Burundi, Djibouti, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, Sudan, South Sudan and Uganda.
The Procurement Associate will report to the Regional Procurement Officer and be responsible for providing overall strategic and reporting support to the procurement function.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Perform operational coordination and administrative procurement activities in a timely and efficient manner following standard processes and contributing to the effective procurement of goods and services.
2. Carry out market research activities to identify and recommend potential suppliers, compile data/documents to support the selection of suppliers in line with the WFP Vendor Management policy.
3. Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
4. Manage updates and further develop databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.
5. Contribute to negotiations with new suppliers on terms and conditions of orders, in order to obtain the best terms and lowest costs for WFP.
6. Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
7. Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.
8. Research, collect and analyse data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.
9. To assist RBN Country Offices’ review of Procurement cases to ensure accuracy, integrity and best interest of WFP.
STANDARD MINIMUM QUALIFICATIONS
Education: Bachelor’s Degree in Procurement, Supply Chain, Social Sciences, or any other related field.
Experience: Minimum 6 years of working experience with 2 years in a similar role.
Knowledge & Skills: Knowledge of UN procurement is an advantage. Good knowledge and understanding of Microsoft Office, ERP (SAP based applications). Good presentation skills.
Languages: Fluency in both oral and written English
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Tendering and Contracting | Displays basic understanding of processes to support the contracting/tendering implementation at WFP by collecting necessary information. |
| Vendor Management | Leverages basic understanding of business needs to define vendor requirements and selection criteria. |
| Commodity and Product/Service Intelligence | Appropriately handles products/services based on an understanding of sources, technologies, properties, and public procurement principles/practices. |
| Systems & Reporting | Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making. |
| Ethics and Compliance | Maintains accurate records of activities in line with compliance standards to increase ease of response to basic audit queries. |
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash based, in-kind donations).
• Experience conducting supplier research and coordinating with retailers, wholesalers and traders.
• Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics).
TERMS AND CONDITIONS
JOB TITLE: Procurement Associate (Goods and Services)
TYPE OF CONTRACT: Fixed Term – G6
UNIT/DIVISION: Procurement
DUTY STATION (City, Country): Nairobi, Kenya
DEADLINE FOR APPLICATIONS
18 July 2023
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
