Programme Associate (Partnerships), SC 6 (Dnipro, Ukraine)

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

🚩 Vacancy Announcement n°: 827997

📢 Job Title: Programme Associate (Partnerships)

📌Type of Contract: Service Contract (SC) Level 6

➡️ Unit / Division: Programme Unit / WFP Ukraine

📍   Duty Station: Dnipro, Ukraine

➡️ Duration: 12 months (renewable)

⏰ Closing date: Thursday 13 July 2023, midnight (Central European Time)

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP) , and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

What will you do in this position?

You will be responsible implementing due diligence activities, reviewing invoices, budgets and reports from the WFP Cooperating Partners and raise expenditure bills, as well contribute to the capacity strengthening of the partner organizations and their staff. At this level, the job holder is expected to demonstrate responsibility and initiative to respond independently to various queries with only general guidance.

Under direct supervision of Field Office Deputy Head of Programme, the Programme Associate (Partnerships) is responsible for the day-to-day liaison with WFP’s partners, ensuring their activities effectively meet operational needs and adhere to WFP’s policies and standards. He/she works closely with other WFP units including the Supply Chain unit, Finance unit, Research, Assessment and Monitoring unit, as well as the Gender and Protection unit.

Why work with us? 

The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world dependent on its huge grain supplies. It has caused one of the fastest forced population movements since the Second World War. Close to 8 million Ukrainians are living as refugees across Europe, and another 5.3 million are internally displaced. Many are destitute, having lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south do not have reliable access to nutritious food.

WFP uses a flexible mix of food and cash assistance to support vulnerable Ukrainians wherever they are. This includes working with local partners to distribute food rations in areas near the frontline and providing cash transfers wherever people have access to banks and markets to buy food. WFP reaches between 2 to 3 million Ukrainians every month with this critical assistance

➡️ WFP is a 2020 Nobel Peace Prize Laureate.

➡️ WFP offers a highly inclusive, diverse and multicultural working environment.

➡️ WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities.

➡️ A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

➡️ WFP offers a competitive benefits package including salary, leave plus a medical insurance.

How can you make a difference?

In this position, you will have to:

• Follow-up and monitor the implementation of the WFP’s Field Level Agreements with cooperating partners.
• Contribute to design of memoranda of understanding (MOUs) between WFP and Government counterparts.
• Follow up on the operations and reporting process of the food assistance programmes with cooperating partners and supervise the overall partner performance.
• Support WFP cooperating partners’ invoice-claims and payment processes; ensuring timely review, verification and processing of invoices and supporting documents, as well as monthly reports, ensuring compliance with WFP’s financial and programmatic requirements.
• Focal point for key WFP information systems required for partnerships management (including COMET, WINGS). Process, review, verify and enter reports and other data into these information systems.
• Maintain an up-to date list of contacts of all partners and their focal points.
• Participate in the monitoring mission to Cooperating Partners (CPs) food assistance distribution sites, and report on monitoring findings as well as partners overall compliance with WFP policies and standards, including humanitarian principles.
• Review, troubleshoot and follow up with partners on all contractual and reporting obligations, including monitoring and evaluations, and advise the (Deputy) Head of Programme on the need to escalate for follow up, where required.
• Based on capacity assessments identify any other CPs performance related issues and report them to (Deputy) Head of Programme in Dnipro as well as the concerned sections of the Partnership Unit.
• Provide technical guidance and support to WFP cooperating partner field staff.
• Contribute to preparing and designing trainings that enhance cooperating partner organizations’ and their staff’s capacity.
• Support the Programme Unit with additional tasks, as required.

To join us in saving lives, changing lives, you will have:

Education: Completion of secondary school education. A post-secondary certificate in the related functional area.

Experience: Six (06) years of relevant experience with secondary school education, a higher education degree may compensate for some of the required experience. Experience in partnerships and contracts management, or project and operations management. Applied knowledge of the humanitarian and/or development field, as well as work experience with the United Nations or other International Organizations, or NGOs. Prior experience in a technical team (e.g., finance, contract management, reporting and information management, or monitoring & evaluations) would be an asset.

Knowledge & Skills: Excellent communication skills, a clear and friendly attitude, as well as ability to work independently and proactively based on guidance and instructions provided. Demonstrated attention to detail, solid data management and analysis skills, reporting skills, solid IT skills (including working on multiple platforms simultaneously), problem-solving skills, ability to work under pressure and multi-task in a professional manner while meeting targets in a high-pressure environment. Knowledge of the humanitarian system. Excellent time management and language skills, as well as information management skills.

Languages: Oral and written working knowledge of English and Ukrainian languages.

Standards of behaviour: The WFP Leadership Framework describes the common standards of behaviour that guide HOW we work together to accomplish our mission.

Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP. Candidates’ alignment with these behaviours is assessed in our selection process.

Before you apply…

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

We aim to achieve parity in our teams in Ukraine. Qualified women applicants are especially encouraged to apply.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

How do you apply…

To be considered, you are invited to apply via (https://www.wfp.org/careers/job-openings). CV and cover letter must be submitted in English language.

Only those who are short-listed candidates will be contacted for the next steps of our recruitment process.

We also encourage you to create your candidate profile and set up WFP job alerts to learn more about all the opportunities available to join us and make a difference in the lives of the people we serve.

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