Awards Management Assistant
EXHIBIT A
Terms of Reference (TOR)
Position: Awards Management Assistant – Temporary (Short-term and Time Bound Position)
Department: Awards Management Unit
Location: Amman with frequent travel to field
Reports to: Awards and Partnership Manager
Dotted Line/if any: Work closely with the Program Departmenrt as well as the Support Departments (HR, Operations, Finance, M&E)
About RI:
Relief International (RI) is a leading non-profit organization working in 16 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.
Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.
Relief International includes the three members of the RI Alliance in the USA, UK and France. Under our alliance agreement, we operate under a single, shared management structure with one CEO and one Board of Directors.
About RI’s Programs:
RI is active in 16 countries around the world, including some of the most fragile: Afghanistan, Bangladesh, Iran, Iraq, Jordan, Lebanon, Myanmar, Pakistan, Philippines, Somalia, South Sudan, Sudan, Syria, Turkey, and Yemen. Often, RI is the only organization providing assistance to highly vulnerable communities.
Position Summary:
This role has been crafted to temporarly support the awards management unit. The awards management assistant role will focus on supporting Jordan Country Office – Awards Management Unit in the administration, coordination, knowledge management, compliance and reporting tasks.
Essential duties & Responsibilities:
- Maintain up-to-date grants trackers and calendars including internal and donor reporting deadlines;
- Support the development, revision and provision of high-quality editing, proofreading in both Arabic and English, copyediting and formatting for program and country related documents intended for external audiences, including but not limited to sit reps, country briefs and donor reports;
- Upon delegation, attent meetings, take meeting minutes, note down action plans, then circulate them upon validation and follow-up with the responsible concerned staff on the status of each noted action point.
- Ensure, updates on grants, compliance issues and close-out related documents, are documented appropriately.
- Ensure comprehensive information management by supporting in managing and organizing grant files, supporting donor audits, internal audit, closeout process and updating internal documentation.
- Ensure to collect data upon delegation, maintain and update the awards archiving system in collaboration with other departments.
- Support the planning and coordination of events with external audiences, including coordination to prepare guest list, finalise programmes/agendas, issue press releases pre- and post-event and ensure appropriate visibly materials (banners, roll-ups) are available.
- Perform other tasks as needed or requested by the supervisor.
Safeguarding:
- Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
- Ensure that your behaviour inside and outside of work promotes the values outlined with RI’s code of conduct and safeguarding policies.
- Consistent with RI’s safeguarding and protection policies.
- Contribute to ensuring that all those who come into contact with Relief International staff and the communities we serve can be trusted to work safely with them.
- Ensure your job-related activity and practice is compliant with safeguarding standards.
Qualitificatoins and Skills Requirements:
This position will require a demonstrated ability to achieve results in a demanding and fast paced environment.
- University Degree in Business Administration, International Development, Middle East Studies, Journalism, Social Sciences, International Relations or other relevant majors;
- 1-2 years' experience working in grants/program management in INGO/humanitarian field in the Middle East.
- Strong organisational analytical and administrative skills, including a strong ability to focus on detail and quality assurance.
- Ability to work effectively with different teams in a positive and professional manner.
- Demonstrated ability to manage multiple priorities, deadlines, tasks efficiently;
- Ability to adapt to different cultures.
- Curious and eager to learn.
- Willingness to travel the intervention areas in Jordan, sometimes at short notice, as required for the successful implementation of the role.
- Excellent written and spoken Arabic and English skills with advanced proofreading and copyediting skills are a must.
- Experience in communication, reporting, documentation, publication in relation to the INGO/humanitarian sector is desirable.
- Familiarity with BPRM, SDC, UN regulations, rules and guidelines is desirable;
- Experience in communication, reporting, documentation, publication in relation to the INGO/humanitarian sector is desirable;
RI Values:
- We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value: Integrity
- Adaptability
- Collaboration
- Inclusivity
- Sustainability
Relief International has a zero-tolerance policy for unlawful harassment, sexual exploitation, and abuse. Relief International is committed to protecting our staff and volunteers and the communities we work with from abuse and harm including sexual exploitation, sexual abuse, and sexual harassment.
All staff are expected to abide by RI Safeguarding, Code of Conduct & Incident
Management Policies & procedures.
Relief International is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.”
