Information Management Officer, CST I, Addis Ababa
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
CONTRACTUAL INFORMATION
JOB TITLE: Information Management Officer
CONTRACT TYPE: Consultant Level 1
UNIT/DIVISION: Supply Chain
DUTY STATION: Addis Ababa, Ethiopia
DURATION: 8 Months
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
BACKGROUND & PURPOSE OF THE ASSIGNMENT
The cluster approach was introduced to ensure that there is predictable leadership and accountability in all main sectors or areas of humanitarian response and to strengthen system-wide preparedness and technical capacity to respond to humanitarian emergencies. Due to its expertise in the field of humanitarian logistics, the World Food Programme was chosen by the Inter-Agency Standing Committee (IASC) as the lead agency for the Logistics Cluster.
The Logistics Cluster is a service cluster, supporting the humanitarian community to ensure critical aid gets to where it is needed. The role of the Logistics Cluster is to provide coordination of logistics activities of the humanitarian response and information management to support operational decision-making throughout the response cycle. Where gaps in the logistics infrastructure have been identified, the Logistics Cluster also facilitates access for the humanitarian responders to a range of logistics services including air, sea and overland transport as well as warehousing.
KEY ACCOUNTABILITIES (not all-inclusive)
1. The IMO will act as the focal point for collecting, analysing and disseminating logistics information, in close coordination with logistics and information personnel of other UN organisations and NGOs involved in the humanitarian response, and national authorities.
2. Produce Logistics Cluster products/reports in Logistics Cluster product formats or specific formats as required within the operation. Key products include: situation updates, bulletins, snapshots, briefings, situation updates.
3. Liaise with Logistics Cluster participants, other cluster members, and national counterparts to gather information for the production of daily sitreps and weekly bulletins, ensuring that challenges and concerns relating to the logistics operation are represented.
4. Support the Logistics Cluster Coordinator as required in drafting donor proposals and reports, collating key operational information and provide support as required.
5. Draft, consolidate, and share key logistics information and procedures, such as ConOps and SOPs ensuring they are regularly revised/updated if required. Inform relevant stakeholders on commodity tracking reporting procedures.
6. Manage content of Logistics Cluster country operations page – in close coordination with Global Logistics Cluster support team in Rome.
7. Prepare operational overview, briefings and snapshots on the logistics operation for donors, Humanitarian Country Team, Office of the Humanitarian Coordinator and other stakeholders.
8. Work closely with OCHA to ensure updated logistics information is disseminated to all focal points as necessary. Attend coordination meetings on access constraints and provide updates on logistics bottlenecks to OCHA working groups on a regular basis.
9. Work with partners in the field, assessing their information requirements and support with training, and guidance on the basic principles of logistics.
10. Identify the most appropriate methodology to source and map information that can be used for advocacy in addressing issues in the supply chain.
11. Establish, moderate, and maintain the Logistics Cluster mailing list.
12. Standardise and execute quality control of logistics assessments and activity reports.
13. Provide WFP Report Officer with inputs on Logistics Cluster activities; Liaise regularly with reports officers in other agencies and NGOs.
14. Establish and maintain internal information sharing mechanisms, documentation formats, assessment formats, central file store, according to GLCSC guidelines and standardisation.
15. Recognise and assess the sensitivity of information obtained; Respect the confidential nature of sources of information where relevant.
16. Perform other duties as required
QUALIFICATIONS & EXPERIENCE REQUIRED
Education: University degree in economics, social sciences, international relations, communications, journalism or related field; or the equivalent combination of education and experience.
Experience: Minimum of three to six years of professional experience in an international context including responsibility in information management, communications and/or reporting roles; experience with reporting/tracking systems; working in an emergency response. Previous experience in emergencies is important.
Knowledge & Skills: excellent written and verbal communications skills; high attention to detail and proofreading ability; good research and analytical skills; ability to meet deadlines and work under pressure as part of a team; good communication skills; ability to work independently while asking questions and seeking support in a fast-paced work environment. Experience in using Social Media in a professional context an advantage. Proficient in MS Office package, particularly in Microsoft Excel and PowerPoint. Demonstrated ability in data acquisition and knowledge of Access or other database tools is a great advantage. Experience with HTML is also a plus. Demonstrated ability in acquiring, wrangling, structuring, manipulating and visualizing unstructured and structured data with BI platforms like Power BI or Tableau is a distinct advantage.
Language: International Professional: Fluency (level C) in English language.
DEADLINE FOR APPLICATIONS
29 JUNE 2023
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
