Assistant/e aux Ressources Humaines
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.
Job Title : Human Resources Associate
Type of Contract : Fixed Term
Grade : G6
Unit/Division : Human Resources
Duty Station (City, Country): Port-au-Prince , Haiti
Duration of assignment: 12 months
______________________________________________________________________________________________________________________________________________________________________________________________________________________________
|
ORGANISATIONAL CONTEXT: |
The Human Resources Associate (G-6) plays a critical role in the organizational structure of the World Food Programme (WFP). Reporting to the Chief Human Resources Officer, this position provides crucial support in managing and developing human resources within the challenging and diverse context of Haiti. The associate is expected to collaborate closely with all departments, fostering a harmonious and productive work environment. Key responsibilities involve recruitment, onboarding, staff development, benefits administration, and conflict resolution. In-depth knowledge of HR policies, procedures, and best practices are essential. |
|
JOB PURPOSE: |
The purpose of the Human Resources Associate (G-6) role is to provide a comprehensive range of HR support services in our Haiti office, ensuring the accurate implementation of WFP policies and procedures within the unique Haitian context. This role is pivotal in facilitating the effective operation of a client-focused and strategy-oriented HR function. The Associate will work to optimize local recruitment, staff development, benefits management, and conflict resolution, thereby empowering our team to successfully achieve WFP's operation in Haiti. |
KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):
- Provide assistance on a wide range of complex HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
- Allocate responsibilities and support on-the-job learning and development of junior support staff, to ensure they have adequate knowledge of HR systems and procedures required to perform their duties and subsequently can contribute to the provision of effective HR services.
- Identify evolving needs of the organisation and recommend changes in HR processes and procedures, to support improvements in HR services.
- Analyse and respond to various internal and external queries, to ensure that clients are well-informed and that HR team activities are aligned with broader WFP objectives.
- Review and compile a variety of data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, workforce, etc., to support analysis and reporting needs.
- Support activities in the areas of work allocated by the professional officer in compliance with relevant processes and procedures.
- Support and deliver on boarding for new staff joining WFP, to ensure that relevant processes are followed and the conditions of terms of service are explained and understood.
- Prepare a range of complex HR documentation required for the specific area of work (e.g., employment contracts, transfer/separation letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
- Use HR management systems for reviewing, entering and updating a variety of HR data including monitoring various deadlines (e.g., contract expiration, PACE, etc), ensuring compliance with the established deadlines and accuracy of HR data.
- Co-ordinate the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards
- Monitor staff deployment and handle related administrative actions including preparation of reports, to support efficient HR service enabling WFP to respond quickly to a crisis
OTHER POST REQUIREMENTS:
- Support the hiring and re-hiring of consultants, under the supervision of the HR Officer. Ensure WFP's recruitment procedures and guidelines are followed and that the terms of service are well-explained and understood by all parties.
- Assist in managing consultant contracts, following WFP's policies and guidelines, and under the supervision of the HR Officer. Help maintain the contract lifecycle, review conditions, and propose necessary amendments as needed
- Utilize knowledge and experience in WFP's consultant contract management to provide assistance and information to both consultants and internal stakeholders. Under the guidance of the HR Officer, help address potential issues and keep all parties informed of their contractual obligations.
- Under the supervision of the HR Officer, manage and maintain accurate records of all consultant contracts, ensuring that all information is up-to-date and accurate.
WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR
|
Leads by Example with Integrity |
Upholds WFP values, principles, and standards Demonstrates and encourages others to uphold the WFP values, principles and standards |
Respects others and values diversity Values diversity using respectful and inclusive language, and encourages others to do the same |
Stays focused and calm under pressure Stays focused and calm when under pressure and encourages others to do the same |
Demonstrates humility and a willingness to learn Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop |
|
Drives Results and Delivers on Commitments |
Delivers results for maximum impact Holds self and/or others accountable for the delivery of results |
Delegates appropriately Delivers results against delegated tasks and seeks guidance and support where needed |
Adapts readily to change Responds readily to change adjusting work as needed |
|
|
Fosters Inclusive and Collaborative |
Is inclusive and collaborative Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues |
Gives timely and constructive feedback Supports development for others by giving timely and constructive feedback |
Builds and shares new perspectives Listens attentively to others to capture, learn, build and share new perspectives |
|
|
Applies Strategic Thinking |
Communicates and fulfils WFP’s vision Fulfils WFP’s vision and is able to explain how their objectives support the vision |
Embraces curiosity and new ways of doing things Demonstrates curiosity, and proposes new ways of doing things when relevant |
Analyses and evaluates data Gathers data and shares knowledge to inform team decision making |
Considers the impact of decisions Implements decisions and asks questions to understand the impact for wider objectives |
|
Builds and Maintains Sustainable Partnerships |
Builds partnerships Builds partnerships by seeking out opportunities to work with others |
Collaborates to deliver common objectives Collaborates with partners by sharing information and working together to deliver common goals |
FUNCTIONAL CAPABILITIES:
|
Capability Name |
Description of the behaviour expected for the proficiency level |
|
Employee orientation |
Demonstrates a developed understanding of the various employee contexts and needs when applying and adapting HR policy and practices, to best meet employee needs. Takes initiative and identifies suitable solutions when partnering with employees and local Country Office management. |
|
HR Expertise & Policy Knowledge |
Is able to interpret and apply detailed knowledge of HR policies, operational processes, leading HR practices and internal regulations, within a complex organizational context, to provide guidance to employees and implement solutions within area of responsibility. |
|
Business Knowledge & Partnership |
Applies advanced knowledge of WFP's organizational and HR strategic objectives, as well and operational complexities, in order to ensure alignment of HR support within own area of responsibility. Establishes and maintains internal network on an ongoing basis, to develop understanding of organizational challenges and local teams context and therefore, ensure focus on local priorities and people. |
|
Enabling Talent Management Solutions |
Demonstrates a advanced knowledge of WFP HR solutions within area of responsibility. Applies this, along with an in-depth understanding of the end user context, to plan, coordinate and manage effectively the implementation and execution of HR solutions. |
|
HR Operations Management |
Demonstrates understanding of HR operations impact on the broader organisational context. Proactively identifies opportunities for HR operational improvement and creates work plans to implement changes. |
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
- Has gained experience of WFP HR Services operating standards across a range of international humanitarian contexts
- Has provided training to new staff members within area of expertise and supported with adhoc queries
STANDARD MINIMUM ACADEMIC QUALIFICATIONS:
Education: Completion of secondary school education. A post-secondary certificate in the related functional area.
Language: Fluency in both oral and written communication in French and English.
Deadline: 4 July, 2023
