Administration Assistant SC-5
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Career Opportunities: Administration Assistant | SC-5 | Yerevan, Armenia | One Year
🚩 Vacancy Announcement n°: 827939
📢 Job Title: Administration Assistant
📌Type of Contract: Service Contract (SC-5)
➡️ Unit / Division: Operations Unit / WFP Armenia
📍 Duty Station: Yerevan
➡️ Duration: 12 months (renewable)
⏰ Closing date: Wednesday, 5 July 2023.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
To learn more about WFP, visit our website and follow us on social media to keep up with our latest news: LinkedIn, Instagram, Twitter.
Why work with us?
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Located in the mountainous southern region of the Caucasus, Armenia is ranked among the 60 most disaster-prone countries in the world and is further impacted by the Nagorno-Karabakh’s conflict dynamics since the early ‘90s. To that, the geopolitics of Armenia and its neighboring countries resulted in the closure of two out of the four borders of the country, leaving open only the northern and southern corridors with Georgia and Iran respectively, thus further endangering humanitarian responses in case of potential shocks. The country has been experiencing different macroeconomic progresses which have been followed by the implementation of structural reforms over the last decade, but their results have not reached the Armenian society equally. This resulted in weak, unevenly distributed growth and created structural inefficiencies leaving the population, economy, and environment to be highly vulnerable to external shocks.
A large majority of the population in Armenia has been impacted by COVID-19 pandemic, in particular the low- and marginal-income groups. The situation was further exacerbated due to the escalation of the conflict in and around Nagorno-Karabakh (NK) starting on 27 September 2020, resulting in a big inflow of spontaneous arrivals from NK. The most recent developments related to the escalation of the conflict in and around Ukraine has created a developing refugee and food crisis, which is impacting Armenia too, in terms of increasing food prices, risks of food shortage and significant inflow of refugees (base on some estimates there are around 500,000 ethnic Armenians residing in Ukraine).
Taking into consideration the already increased and scaled-up activities, establishment of new units, such as Social Protection, Social Behavior Change and Programme Support units to support the most vulnerable populations impacted by the global food crisis, the CO has identified the need for hiring locally a Business Support Assistant to produce organized and accurate work, undertaking specific business support activities as well as to deliver standard business support processes for a specific professional area of work and to facilitate effective service delivery. This is an opportunity for an exciting and challenging role in a multi-cultural, hardworking, fun and interdisciplinary team. In addition, we offer:
➡️ Meaningful and impactful careers:
Our day-to-day work makes a difference in the lives of the people we serve
➡️ Continuous learning and training:
We provide learning tools for our staff to continually develop their careers
➡️ Multicultural and stimulating work environment:
We encourage gender and cultural diversity to make our teams stronger
Join us to make a difference in Armenia, watch this video to know more about us!!
How can you make a difference?
In this position, you will have to:
- Check the provision of a range of services, including facilities and light vehicle management, travel, protocol related, etc., maintaining information, to contribute to the provision of a safe and comfortable working environment.
- Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.
- Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.
- Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.
- Fleet management including making necessary vehicle reports, maintenance files, handover of fuel coupons, notification on need for fuel replenishment needs, allocating drivers for trips, managing humanitarian booking hub driver requests.
- In country travel arrangements including hotel reservations, processing through corporate systems.
- Assist Admin associate in various tasks related to small procurement, drafting reports and memos.
- Perform other related duties as required.
To join us in saving lives, changing lives, you will need to have…
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience: Has at least 5 years of experience in general administrative work. Demonstrates a broad or specialist knowledge of administration best practices, techniques and processes, and a good grasp of WFP standards, processes, and infrastructure in area of responsibility; applies this to ensure the provision of efficient and effective administration services.
Knowledge & Skills: Has demonstrated an ability to perform all routine administrative activities in line with WFPs operating standards through day to day work. • Ability to use standard office equipment such as photocopiers and scanners. • Knowledge of standardised business support work routines and methods. • Knowledge of standard office software packages, e.g. Microsoft word. • Uses tact and courtesy to give and receive information with a variety of individuals. • Good attention to detail in order to identify data discrepancies. • Ability to work to deadlines and follow clear instructions.
Languages: Fluency (level C) in English and Armenian languages; working knowledge (level B) of Russian language.
Before you apply
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting an inclusive work environment in which diversity is valued and where no form of discrimination is tolerated. We aim to achieve parity in our teams in Armenia. Qualified female applicants and individuals with disabilities are especially encouraged to apply. CV and cover letter must be submitted in the English language.
Applications must be submitted online through WFP e-Recruitment System. Link: https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=827939&company=C0000168410P
Only short-listed candidates will be contacted.
The successful candidate will have to be vaccinated against the COVID-19 to be able to perform his/her duties. The UN strongly recommends UN personnel, and their dependents receive a COVID-19 vaccine that has been approved by WHO.
Note: the position is open to Armenian nationals and individuals eligible to live and work in Armenia.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
